Previous Topic

Next Topic

Air Services Home

Overview 

The Air Services Home page is an overview of your facility that provides options to view and edit your facility information.  The Air Services Home page is comprised of three important sections; Facility Information, In Progress Tasks, and New Tasks; one important button; View Facility Profile; and the third-level menu.  Each of these are discussed below.

Facility Information

View Facility Profile

In Progress Tasks

New Tasks

Third-level Menu

Related Help Pages

Facility Information

The Facility Information section at the top of the Air Services Home page identifies the facility name, facility location and current permitting classification of the facility.  The facility name appears as it will on any permits or other documents generated by the Division of Air Pollution Control.  The facility name can be modified by submitting a change to the facility profile.  The other information presented is the data Ohio EPA has on record.  If any of this information is incorrect you can contact your Ohio EPA District Office or Local Air Agency contact for assistance. 

Back to Top

View Facility Profile -

Your Facility Profile contains all the important information about your facility including program applicability, reporting dates, emissions units, egress points, processes and control equipment.   Clickingopens your Facility Profile as it exists with Ohio EPA as read-only.  This is your view of your Facility Profile exactly as Ohio EPA views it in their internal system.

Back to Top

In Progress Tasks

This section of the Air Services Home page identifies tasks that you have initiated but you have not submitted to the Ohio EPA.  From the datagrid you can access the tasks you are working on to continue data entry and eventually submit. You can also delete a task from the datagrid. It is important to note that any tasks, such as an application or compliance report, that is in the datagrid, are not viewable by Ohio EPA.  Ohio EPA does not see this data until you have completed the submission process.

You will also notice a column in this datagrid identified as Dependent on Task.  Certain tasks in Air Services, are dependent upon your Facility Profile.  As mentioned before, your Facility Profile contains important information about your facility including program applicability, reporting dates, emissions units, egress points, processes and control equipment. Many of the tasks performed in Air Services (generating an application, generating an emissions report) are dependent upon the information in your Facility Profile.  Whenever you generate such a task you will see Facility Profile Change identified in the Dependent on Task column.   In addition, when you generate such a task, the system will automatically generate a Facility Profile Change task if one does not already exist in the In Progress Task list.  It is through the Facility Profile Change task hyperlink, or any Facility Profile Change hyperlink in the Dependent on Task column, that you will make any necessary changes to your Facility Profile.  Selecting any one of the hyperlinks will open the same working version of the Facility Profile for changes.  Although the Facility Profile can be accessed by more than one hyperlink, at no time is there more than one Facility Profile available for editing.  Whenever you submit a task that is dependent up the Facility Profile, it will automatically submit the most current working version of your Facility Profile at the same time. More details of this functionality are discussed in the Help page entitled Facility.

Also identified in the datagrid is the Created Date for the task and the User Name of the person whom initiated the task.

• To select a task, click on the Task Description hyperlink.  The link will take you to a saved version of the task.  For any task you are working on, and eventually submitting, you will be able to access a Help page specific to the information for that task by clicking on the Help link on that page.

• To Delete a task, select the radio button next to the task that will be deleted in the Select column. Clickand the selection is deleted. 

Caution:   When you click, the selected item and all corresponding entries attached to that selection will be deleted permanently. Therefore, a pop-up window will be presented confirming that you want to delete the selected item and any other items it depends on.

Click to open a separate window that will allow you to see all the tasks that are in the In Progress Tasks section.  The new window is formatted to allow easy printing of the tasks using your internet browser.

Click to export all tasks in the In Progress Tasks section to Excel. 

Back to Top

New Tasks

This section of the Air Services Home page  contains hyperlinks used to create new tasks related to Air Services.  Each has a specific function and opens a first-level menu tab (some are the same first-level menu tab) that can be edited, and eventually submitted.  When you select a New Task and save it for the first time, it will appear in your In Progress Tasks list for future access. For any task you are working on, and eventually submitting, you will be able to access a Help page specific to the information for that task by clicking on the Help link on that page.  A brief discussion of the New Tasks follows:

•  Facility Profile Change:

This hyperlink will generate a Facility Profile Change task as well as a Facility Contact Change (see below) in your In Progress Tasks if one does not already exist.  If you previously generated such a task it will be identified in the In Progress Tasks datagrid and it is through that hyperlink that you can make changes to your Facility Profile.  If such a task already exists in the datagrid you will not be able to create another one and you will see the following error in the information bar at the top of your home page:

When generating a Facility Profile Change task, the system creates a copy of your profile as it exists at that time for editing (to view how your Facility Profile exists at that time click on ).   It will open the editable Facility Profile in the Facility tab (first-level menu).   

The contents of your Facility Profile, and steps for making changes, are discussed in the Help page entitled Facility. 

• Owner/Contact Change:

This hyperlink will open the Owner/Contact page (third-level menu of Air Services Home page) in edit mode and also places a Facility Contact Change task in your In Progress Tasks.  Through this hyperlink you can make changes to your owner and contact information and submit the changes to Ohio EPA. 

The contents of the Owner/Contact page, and steps for making changes, are discussed in the Help page entitled Owner/Contact. 

• Permit-by-rule Notification:

This hyperlink will generate a Permit-by-rule Notification task in your In Progress Tasks.  Multiple Permit-by-rule Notification tasks can be generated and exist in your In Progress Tasks at any time. This hyperlink will allow you to create the necessary notification for a source that wishes to operate under a permit-by-rule.

When you click on Permit-by-rule Notification, a pop-up will appear and you will select the PBR Type from a picklist. Select the appropriate PBR Type and click to continue or  to abort the process.

The contents of a Permit-by-rule (PBR) Notification, and steps for completing entry, are discussed in the Help page entitled Application Detail. 

• PTI/PTIO Application:

This hyperlink will generate a PTI/PTIO Application task in your In Progress Tasks.  Multiple PTI/PTIO Application tasks can be generated and exist in your In Progress Tasks at any time. This hyperlink will allow you to create, and eventually apply for, either a permit-to-install and operate (PTIO; non-Title V facilities) or a permit-to-install (PTI; Title V facilities). 

When you click on PTI/PTIO Application, a pop-up will appear. If a PTI/PTIO Application has been submitted for your facility in the past, two radio buttons will appear on the pop-up:

•  Facility-requested correction to application: click on this box placing a check mark in the box if you are making a correction to application already submitted. Once checked you will be prompted to select the Affected Application Number from a picklist and to enter a description of the Reason for the Correction in the text box.

• Copy data from existing application: click on this box placing a check mark in the box if you would like to use the data from a previously submitted application as a starting point for a new application.  All of the data submitted in the application chosen as well as the attachments will be copied over to a new application.  If checked you will be prompted to select the Affected Application Number from a picklist.

If you do not wish to select either radio button, or if a PTI/PTIO Application has not been submitted for your facility in the past, simply click to open an empty application. If either radio button is selected, click after completing the necessary fields to open the application you wish to correct or the application you wish to use for the starting point of your next submittal. At any time prior to clicking , you can click to abort the process. Once is clicked you will be taken to the Application Detail tab (first-level menu) where a PTI/PTIO Application will open in the edit mode.

The contents of a PTI/PTIO Application, and steps for completing entry, are discussed in the Help page entitled Application Detail. 

• Title V PTO Application: 

When you click on Title V PTO Application, a pop-up will appear. If a Title V application has been submitted for your facility in the past, two radio buttons will appear on the pop-up:

• Facility-requested correction to application: click on this box placing a check mark in the box if you are making a correction to application already submitted. Once checked you will be prompted to select the Affected Application Number from a picklist and to enter a description of the Reason for the Correction in the text box.

• Copy data from existing application: click on this box placing a check mark in the box if you would like to use the data from a previously submitted application as a starting point for a new application. Once checked you will be prompted to select the Affected Application Number from a picklist.

If you do not wish to select either radio button, or if a Title V PTO Application has not been submitted for your facility in the past, simply click to open an empty application. If either radio button is selected, click after completing the necessary fields to open the application you wish to correct or the application you wish to use for the starting point of your next submittal. At any time prior to clicking , you can click  to abort the process. Once is clicked you will be taken to the Application Detail tab (first-level menu) where a Title V PTO Application will open in the edit mode.

The contents of a Title V PTO Application, and steps for completing entry, are discussed in the Help page entitled Application Detail. 

• Title IV Acid Rain Application: 

The contents of a Title IV Acid Rain Application, and steps for completing entry, are discussed in the Help page entitled Application Detail.

• Request Administrative Permit Modification:

This hyperlink will generate a Request Administrative Permit Modification task in your In Progress Tasks.  Multiple Administrative Permit Modification tasks can be generated and exist in your In Progress Tasks at any time. This hyperlink will allow you to create, and eventually apply for one of the following:

When you click on Request Administrative Permit Modification, a pop-up will appear where you will select the Modification Type and the applicable Permit Number from the picklists and then click .

The contents of a Request Administrative Permit Modification, and steps for completing entry, are discussed in the Help page entitled Application Detail. 

• Fee Emissions Report (can also include EIS and ES):

When you click on Emissions Report, a pop-up will appear, where you will select from the following:

• Create report for year: select the year for which you are reporting emissions and then choose either:

• : click on this button to generate a blank report with no data populated from other reports that were submitted in the past.  This option should not be selected if an emissions report was already submitted for the selected reporting year.  If it is, an error will be displayed.
• : click on this button if you would like to use the data from a previously submitted report as a starting point for a new emissions report. Once clicked a pop-up will be generated where you will select the report by clicking on the report hyperlink from a datagrid of previously submitted reports.

At any time prior to clicking either of the above, you can click  to abort the process. Once one of the above is selected, you will be taken to the Emissions Report tab (first-level menu) where the appropriate emissions report will open in the edit mode.

The contents of an Emissions Report, and steps for completing entry, are discussed in the Help page entitled Emissions Report. 

• Permit Evaluation Report(PER):

This hyperlink will generate a Permit Evaluation Report task in your In Progress Tasks.  Multiple Permit Evaluation Report tasks can be generated and exist in your In Progress Tasks at any time. This hyperlink will allow you to create, and eventually submit a PER (annual for non-Title V facilities only). 

When you click on Permit Evaluation Report (PER), a pop-up will appear where the Due Date will default to the annual facility wide due date established for your facility. The pop-up box will also identify the number of emissions units for which a PER is due (EU’s for this period) and number of reports which may have already been submitted for the required reporting period (Reports submitted for this period) as un-editable fields. Click to generate the report or click   to return to abort the process.

Once created, you will be taken to the Compliance Report tab (first-level menu) where the appropriate PER will open in the edit mode.

The contents of a Permit Evaluation Report (PER), and steps for completing entry, are discussed in the Help page entitled Compliance Report. 

• Title V Annual Compliance Certification Report(TVCC):

This hyperlink will generate a TV Annual Compliance Certification task in your In Progress Tasks.  Multiple TV Annual Compliance Certification tasks can be generated and exist in your In Progress Tasks at any time. This hyperlink will allow you to create, and eventually submit a TVCC. 

When you click on Title V Annual Compliance Certification Report (TVCC), a pop-up will appear where you will select the appropriate Reporting Year from the pick list. Click to generate the report or click   to return to abort the process.

Once created, you will be taken to the Compliance Report tab (first-level menu) where the appropriate TVCC will open in the edit mode.

The contents of a TV Annual Compliance Certification, and steps for completing entry, are discussed in the Help page entitled Compliance Report. 

• Emissions/ Stack Testing:

            When you choose an Emissions/Stack Tests task, the following reports are available for submission:

Stack Test Results
NSPS Initial Test Results
Intent to Test for Compliance Demonstration
Other

• CEMS/CERMS/COMS:

• Scheduled Maintenance Bypass Request: Using Air Services to submit your request electronically will allow for near instant notification to Agency staff of your request.
• Other Compliance Report (ex. Quarterly Deviation Reports):

When you click on Other Compliance Report, a pop-up will appear where you will select the appropriate Category from the pick list.  If you do not see the specific category of compliance report you wish to submit in the picklist, you can select Other. Click to generate the report or click   to return to abort the process.

Once created, you will be taken to the Compliance Report tab (first-level menu) where the Other Compliance Report template will open in the edit mode.

• Create an Intent To Relocate notice:

This hyperlink will generate an Intent To Relocate task in your In Progress Tasks.  Multiple Intent to Relocate tasks can be generated and exist in your In Progress Tasks at any time. This hyperlink will allow you to create, and eventually submit three types of intent to relocate tasks. 

When you click on Create an Intent To Relocate notice, a pop-up will appear where you will select the appropriate Request Type from the pick list.  Click to generate the request or click   to return to abort the process.

Once created, you will be taken to the Application Detail tab (first-level menu) where the Intent To Relocate template will open.

Third-level Menu

Information from the third-level menu lists may be viewed, exported to Excel or printed. By clicking  you may view and print. By clicking a pop-up will appear in which you must click Open in order to view the information in Excel.

• Owner/Contact: 

This hyperlink allows you to view current or historical Owner/Contact information.  To edit this information you would generate the Owner/Contact Change New Task as described above.

• Application(s):

This hyperlink allows you to view a datagrid of all applications, in read-only format, that have been submitted to the Ohio EPA in the past.  To submit a new application you would generate the appropriate application task as described above.

• Permit(s): 

This hyperlink allows you to view a datagrid of all permits, in read-only format, that have been issued by the Ohio EPA in the past.  

• Emissions Report(s): 

This hyperlink allows you to view a datagrid of all emissions reports, in read-only format, that have been submitted to the Ohio EPA in the past. You can also view the historical Facility Profile that existed when each emissions report was submitted. Historical Facility Profiles are discussed in more detail below and in the Help page entitled Facility. To submit a new emissions report you would generate the Emissions Report Task as described above.

• Reporting Category: 

This hyperlink allows you to view a datagrid of your facility’s emissions reporting category, in read-only format, for any given year if reports were submitted or are required for those years. 

• Compliance Reports:

This hyperlink allows you to view a datagrid of all compliance reports, in read-only format, that have been electronically submitted to the Ohio EPA.  To submit a new compliance report you would generate the appropriate compliance report task as described above.

• Correspondence:

This hyperlink allows you to view a datagrid of all correspondence that has been generated by Ohio EPA.

• Facility Profile History:

As discussed above, and in greater detail in the Help pages entitled Facility and Facility Profile History, whenever you, or Ohio EPA makes a change to your Facility Profile, it is updated and replaced as your new profile.  These changes may be necessary, for example, as part of an application submittal or emissions report submittal.  Each time your Facility Profile is changed and submitted Ohio EPA retains a record of the Facility Profile as it existed for that submittal event.  When data is subsequently updated and submitted, a new version is created and the old version is saved.  The type of information in a Facility Profile can change over time, for example adding or permanently shutting down emissions units.  This allows you, and Ohio EPA, to view what your facility looked like at the time of the submittal rather than what the current profile contains.  A copy of each HISTORICAL Facility Profile that is retained as a record is displayed in a datagrid, and viewable, from this page.  You can also view your current Facility Profile in this page (always the first profile in the datagrid marked “CURRENT”). You will know you are viewing a historical Facility Profile by the red banner at the top of the page that reads: “**Historical version. Please note start and end dates**” .

These profiles are read-only. To edit your current Facility Profile you would generate the Facility Profile Change New Task as described above.

• Event Logs:

This hyperlink allows you to view a datagrid of significant events that have happened in relation to your facility.  For example, you can see when submittals were received by Ohio EPA, significant permitting events related to an application you submitted, or when an emissions unit was permanently shutdown per your request.

• References:

Related Help Pages

Facility

Owner/Contact

Application Detail

Emissions Report

Compliance Report

Third-level menu

            Owner/Contact

            Application(s)

            Permit(s)

            Emissions Report(s)

            Reporting Category

            Compliance Reports

            Facility Profile History

            Event Logs

            References

Copyright © 1996, 2004, Oracle. All rights reserved.