Facility Tab & Facility Profile

Overview

The Facility tab identifies the Facility Profile page which allows you to view, maintain and edit your Facility Profile information. Keeping your Facility Profile up-to-date is important. Creating certain tasks, and then submitting in Air Services, transmits an updated Facility Profile simultaneously with the submittal. These include: Permit-by-rule Notification, PTI/PTIO Application, Title V PTO Application, Title IV Acid Rain Application, Request Administrative Permit Modification, Title V Emission Report and Synthetic Minor Title V Emission Report. Therefore, whenever you are making these submittals to Ohio EPA, you should consider if changes to your Facility Profile should be made to ensure the most current and up-to-date information is included in the submission. Facility profile information is not transmitted for any Compliance Reports, non-Title V Emissions Reports or Intent to Relocate forms.

It is important to note that when significant changes to the profile (whether alone or as part of another action (e.g., application)) are submitted through Air Services, the Facility Profile that is "current" at that time is saved as a historical profile. The historical profile is forever linked to that action. This function is provided for situations where reports, applications, or other functions are reviewed in the future or, in the case of emissions reports, submitted for a previous reporting year. The historic Facility Profile attached to the action can be used to view what the facility make-up was at the time the action was submitted. You can view your historical Facility Profile(s) from the third-level menu Facility Profile History on the Air Services Home page.

The information contained within your Facility Profile along with the method for updating and submitting the profile is discussed below.

Facility Profile Information

Facility information
Facility Details
Facility Tree

View the Current Facility Profile and Review for Accuracy
Making Changes to Your Facility Profile
Creating New Emissions Units, Control Equipment, and Egress Points
Third-Level Menu Items
Validating and Submitting Your Facility Profile

Validating
Submitting

Related Help Topics

Facility Profile Information

The Facility Profile page consists of three sections: Facility Information, Facility Details and the Facility Tree. For more information regarding the Facility Tree, see the Facility Tree Help page. The following describes the key fields in each of the other two sections; however, the fields may differ depending on your facility characteristics, depending on whether you are a Title V facility or non-Title V facility. All fields are editable when you are in edit mode, unless noted below. Editing a Facility Profile is discussed under other headings below.

Facility Information

Facility ID – ten digit ID assigned to the associated facility. This is not an editable field.
Facility Name – name of associated facility. This is the name that will appear on all permits and official issued documents.
Address1, Address2, City, State, Zip, County – the physical location of the facility (no P.O. Box information should be included). These fields are not editable. If this information is incorrect, you must contact the facility permit writer at the DO/LAA.
Facility Description – short description of the operations performed at the facility.
Portable – a check in this box indicates this is a portable facility. This is not an editable field. If this field is incorrectly marked, please contact the facility permit writer at the DO/LAA.
Operating Status – indicates whether the facility is Not Installed, Inactive, Operating, or Permanently Shutdown.

Not Installed - No emissions unit(s) at the facility have been installed yet, or never will be installed.
Inactive - This option is available for a user to communicate with DAPC that the facility is temporarily not operating. Selecting this option does not in any way affect permit or emissions reporting requirements.
Operating - The facility has at least one emissions unit that is currently operational, even if the unit is permit exempt or de minimis.
Permanently Shutdown - The facility is no longer conducting business at the location AND every emissions unit at the facility has been physically removed from service or altered in such a way that it can no longer operate without a subsequent "modification" or "installation" as defined in OAC Chapter 3745-31. A permit associated with any permanently shut down emissions unit or facility is terminated and no longer effective. This option to select Permantently Shutdown for a facility is not available for an Air Services user, instead it would be set by the DO/LAA.

In order to permanently shutdown a facility Ohio EPA must receive a request and signed certification from the authorized official, as defined in OAC rule 3745-31-04(B) for non-Title V facilities, or the responsible official, as defined in OAC rule 3745-77-01 for Title V facilities. Note: This is one of the few actions an Air Services user must take outside the Air Services system. The request must identify the facility ID as well as the date of shutdown. Once received, Ohio EPA will update your Facility Profile indicating the change and effective date as identified in your request. You will be notified of the change (for example, it will be identified in your Event Log accessed from the Air Services Home tab) when it occurs and it will then be viewable in your Facility Profile by clicking the View Facility Profile button on the Air Services Home page.

Permitting Classification – identifies the type of permitting the facility is subject to; NONE, EXEMPT, PBR, NTV, FEPTIO, TV. This is not an editable field but is updated automatically by the system based on permit issuance. In the event a permit is issued for your facility for transitioning to a different permitting classification, this field is automatically updated by the system to identify your new classification.

None - No permitting classification is given when the facility is first created before the first permit is issued.
Exempt - No operating emissions units at the facility are subject to permitting requirements.
PBR - PBR is designated for a facility if the only active permit(s) associated with the facility is a permit-by-rule (PBR). Meaning, if the facility is subject to a PBR but is also a Title V facility, TV would be identified as the classification.
NTV - The facility is subject to permitting requirements under OAC Chapter 3745-31 but has not received permits that would classify them as FEPTIO or Title V.
FEPTIO - This classification is indicated if a facility has received a synthetic minor PTI, a Federally Enforceable PTIO (FEPTIO), or a Federally Enforceable State Operating Permit (FESOP), for the purposes of getting out of Title V.
TV - The facility is subject to permitting under OAC Chapter 3745-77.

PER Due Date – identifies the date selected for the annual permit evaluation report (PER). This would only be applicable to a facility issued a PTIO (or FEPTIO). This is not an editable field.
Transitional Status – indicates if a facility is changing permit classification applicability, for example, Going to TV. This is not an editable field, however, in the event you are changing permitting classification, this field is edited by Ohio EPA staff during the transition process. Once the permit is issued for your facility to complete the transition to a different permitting classification, this field will reset back to None and your Permitting Classification is automatically updated as described above.
Title V Permit Status – identifies the state of the Title V permit for Title V facilities; Pending Initial, Active, Extended or Expired. This is not an editable field.

Pending Initial - The facility has never received a final Title V permit so the initial Title V permit is still pending.
Active - A Title V permit is currently active between the effective date and expiration date of the permit.
Extended - The most recent Title V permit for the facility has passed the expiration date and a renewal application was received on time. Therefore, the Title V permit terms and conditions have been extended until the renewal is issued final.
Expired - The most recent Title V permit for the facility has passed the expiration date and a renewal application was not received on or before the due date.
N/A - Title V permitting does not apply to the facility.

Title V Certification Report Due Date - identifies the date the annual report is due. This is only applicable to a facility issued a Title V permit. This is not an editable field.
Emissions Reporting Category for XXXX (where XXXX is the year) – indicates the emissions reporting category (None, TV, SMTV, NTV) for the most recent calendar year emissions reports were due. This is not an editable field.
Anticipated Emissions Reporting Category for XXXX (where XXXX is the year) - indicates the emissions reporting category (None, TV, SMTV, NTV) for the current year according to permitting activity to date. This is not an editable field. Note, in the event you are changing permitting classification, this field is automatically updated if the transition results in a different emissions reporting category.

Facility Details

Core Place ID: – an Ohio EPA identifier used to identify facilities agency-wide. This is not an editable field.
Federal SCSC ID - a Federal U.S. EPA identifier for the facility.
Latitude and Longitude – six fields where the exact coordinates of the facility’s latitude and longitude may be identified. Click the hyperlink entitled Lat/Long reference information (visible when not in edit mode) to be taken to the References page where you can find additional information regarding this topic.
SIC – a datagrid containing the standard industrial classification (SIC) code(s) applicable to the facility. Click the hyperlink entitled SIC reference information (visible when not in edit mode) to be taken to the References page where you can find additional information regarding this topic. One or more SIC codes may apply to a facility. To select the applicable SIC number(s), click the Add SIC button, then select from the pick list. Choose the description that best describes the facility’s operations. To add more than one SIC, click the Add SIC button again and choose another description from the pick list. To delete an SIC number, check the box to the left of the SIC to be deleted and click Delete Selected SICs.
NAICS - a datagrid of the North American Industrial Classification System code(s) applicable to the facility. Click the hyperlink entitled NAICS reference information (visible when not in edit mode) to be taken to the References page where you can find additional information regarding this topic. One or more NAICS codes may apply to a facility. To select the applicable NAICS number(s), click the Add NAICS button, then select from the pick list. Choose the description that best describes the facility’s operations. To add more than one NAICS, click the Add NAICS button again and chose another description from the pick list. To delete a NAICS number, check the box to the left of the NAICS to be deleted and click Delete Selected NAICS.

For a printable view of the applicable SIC or NAICS numbers, click the Printable view button, a window will open displaying the applicable data. To export the applicable data to an Excel spreadsheet, click the Export to excel button, a window will open and ask if the file should be opened, saved, etc.; click Open to view in Excel.

Facility Tree

The Facility Tree on the left side of the Facility Profile page can be viewed as a summary of the facility’s profile that allows you to view the relationship between the facility, emission units, processes, control equipment, and egress points. You may view specific information by clicking on any of the Facility Tree icons/nodes.

Facility Tree Explanation

For detailed help with performing functions in the Facility Tree, see the “Facility Tree” Help page. Additional information about Tree functionality can also be found in the Help page “Common User Interface Elements”.

View the Current Facility Profile and Review for Accuracy

Your current Facility Profile, as it exists with Ohio EPA, is viewed in read-only format by clicking on the View Facility Profile button while on the Air Services Home page. If, and when, Ohio EPA makes changes to your Facility Profile, it is automatically updated in this view of your profile. When you make changes and submit your Facility Profile, it is also automatically updated in this view of your profile. This view of your Facility Profile is frozen so that you can at any time view your profile as it is viewed from Ohio EPA staff internally. This means changes (editing) cannot be done from this page. Notice that all the buttons at the bottom of the screen while in the View Facility Profile mode are grayed out so the fields are un-editable except for the Show Profile Report button. This button may be used to view and print the entire current Facility Profile. If you click the button, a pop-up appears listing Facility Profile Documents.

Facility Profile Documents Pop-Up

Click the Facility Profile Data Report hyperlink to open a separate window with all the current Facility Profile information. The window/page is independent of the current browser window which means you can save and print the information, but it is not otherwise editable.

Note: Notice the Facility Tree to the left of the Facility Information. The Facility Tree can be used to obtain information concerning the emissions units, processes, control equipment, and egress points. Click on the Facility Tree nodes to view the information (see above for more Facility Tree information). Keep in mind that all the information on these pages is not editable.

Making Changes to Your Facility Profile

To make changes to the Facility Profile, while on the Air Services Home page, perform one of the following:

In Progress Task Facility Profile Change:

You will notice a datagrid of In Progress Tasks in the middle of the Air Services Home tab. If Facility Profile Change exists as a Task Type it is through the Facility Profile Change hyperlink where updates to the Facility Profile must occur. Many of the tasks performed in Air Services (generating an application, generating certain emissions reports) will automatically generate a Facility Profile Change task because these tasks are dependent upon the Facility Profile, as discussed in the "Overview" section above.
New Task Facility Profile Change:

If there is no Facility Profile Change as an In Progress Task you can generate such a task by clicking the Facility Profile Change hyperlink at the bottom of the Air Services Home tab under the heading New Tasks.

In either case, the page will refresh and you will be working in the Facility tab in the edit mode. Asterisks(*) denote required fields in the Air Services system. However, information in some other data fields may be needed for Air Services to perform other functions. Therefore; completing as many fields as possible with correct information will be most beneficial.

The Facility Tree contains important information related to each emissions unit at your facility. The following is an overview; however, the separate Help page, “Facility Tree”, discusses these fields in detail.

Emission Unit: To edit an emissions unit, you may click on the specific emissions unit ID node in the Facility Tree, e.g., . Once the Emissions Unit Information page opens, click the Edit button at the bottom of the page to make changes.

Once you have entered or changed the Emissions Unit Information into the input fields, click the Save button to save the information in the Facility Profile. The Facility Tree Help page contains details along with tips on how to create and emissions unit and how to clone emissions units.

Processes: To edit a process, you may click on the specific process ID node in the Facility Tree, e.g., . Once the Process Information page opens, click the Edit button at the bottom of the page to make the necessary changes. You can either enter a known Source Classification Code (SCC) or use the Select SCC through cascading levels button or the search SCCs by keyword button to help select the correct SCC code for the process.

Once you have entered the applicable information into the input fields, click the Save button to save the information in the Facility Profile. You may use the buttons at the bottom of the page to associate/disassociate an egress point or associate/disassociate control equipment. See the Facility Tree Help page for more information about performing associations.

Control Equipment: To edit a piece of control equipment, click on the specific equipment ID node in the Facility Tree, e.g., . Once the Control Equipment Information page opens, click the Edit button at the bottom of the page to make the necessary changes. Once you have entered the applicable information into the input fields, click the Save button to save the information in the Facility Profile.

Note: One piece of control equipment may be associated with more than one process. Once the information has been changed for the specific piece of control equipment, the change will be reflected wherever the control equipment is associated throughout the Facility Tree.

You may use the buttons at the bottom to help associate/disassociate egress point(s) or associate/disassociate subsequent control equipment. See the Facility Tree Help page for more information about associations and disassociations.

Egress Point: To edit an egress point, click on the specific egress point ID node in the Facility Tree, e.g., . Once the Egress Point Information page opens, click the Edit button at the bottom of the page to make the necessary changes. For detailed descriptions of the data fields presented see the Egress Point Detail help age. Once you have entered the applicable information into the input fields, click the Save button to save the information in the Facility Profile.

Note: One egress point may be associated with more than one process or control equipment. Once the information has been changed for the egress point, the change will be reflected wherever the egress point is associated in the tree. See “Processes” above or the Facility Tree Help page for information about association and disassociation of egress points.

In addition to the fields above, other available fields should be edited with the appropriate information. Once you have entered the new facility’s applicable information into the input fields, click the Save button to save the information in the Facility Profile. The page will refresh with the facility information as read-only.

Note: Changes made to your Facility Profile while in Air Services will not become effective, or be viewable by Ohio EPA, until they are submitted through the eBusiness Center. Most often you will perform this function when you are submitting another task, such as an application.

IMPORTANT: If you receive an error message in your information bar that reads Error: Saving facility date failed , any changes you are attempting to save for your Facility Profile will be lost. This may occur in very rare circumstances where more than one person is attempting to make changes to your Facility Profile through Air Services at the same time. If more than one person opens a Facility Profile Change task and makes changes, the first one to save will accomplish the task while the other person will receive this error. THIS ONLY OCCURS when more than one person has the Facility Profile Change task OPEN and is in edit mode at the SAME TIME.

Creating New Emission Units, Control Equipment and Egress Points

The Facility Profile page gives you the option to create emissions units, control equipment, and egress points. The Emissions Unit Information page allows you to create a process for the emissions unit. You will want to refer to the Facility Tree Help page for detailed information on each of these features.

Third-Level Menu Items

On the Facility Profile page, to the left, you will see a third-level menu. The third-level menu contains a list of operations through which you can continue viewing or updating the facility’s profile. These menu items will open to show tables specific to the facility for that menu item page. Each third-level menu has its own Help page with details on their functions and information.

Validating and Submitting Your Facility Profile

In most cases, your Facility Profile will be submitted simultaneously with other tasks you are submitting (e.g., an application). When you validate and submit the other task, an application for example, the Facility Profile Change task, will be validated and submitted in conjunction with the application. It is not necessary to individually validate and submit the Facility Profile.

In rare circumstances, you may wish to validate and submit your Facility Profile as a separate action. This is discussed below.

Validating

Validation of the Facility Profile is the first step in submitting. Click the Validate button at the bottom of the Facility Profile page. If there are any issues with the Facility Profile a pop-up will be generated. Issues with validation are categorized as either ERRORs, WARNINGs or INFOs. ERRORs must be resolved before the document can be validated. If you only experience WARNINGs or INFOs, the validation process will be successful without the need to click validate again; however, WARNINGs and INFOs may be viewed and corrected/changed before submission. If changes are made after validation, it will be necessary to validate again.

To navigate to any ERRORs, WARNINGs or INFOs, click on the brown underlined hyperlink associated with the issue. This will take you to the page where it was detected. The page should open in the edit mode. If it is an error, you will need to correct the error and navigate back to the Facility Profile page to validate again or open the validation pop-up using the toolbar at the bottom of your computer screen and move on to the next error message hyperlink until all errors have been corrected. WARNINGs and INFOs may be viewed by following the above procedure. When viewing, you can determine if the information requires a change or if you want to keep the information as originally determined. WARNINGs typically may be more significant issues than ERRORs.

Once the document passes validation, you will see an Information - Validation Successful message and a green checkmark at the top of the page.

With the Facility Profile now validated you are ready to submit it to the Ohio EPA.

Submitting

Click the Submit button. A pop-up will appear as follows:

Certification Pop-Up

Click the Yes button to proceed with the submittal or the No button to abort the submittal.
If you click the Yes button, a pop-up will appear as follows where you will enter your PIN and click the Submit button.

PIN Pop-Up

Clicking the Submit button will generate a pop-up where you will Answer the Security Question you previously established by entering into the text-box and clicking the Submit button.

Security Pop-Up

After clicking the Submit button transmission of the profile will occur. As identified in the text in the above pop-up, clicking the Cancel button will not stop the Facility Profile transmission after submittal has occurred but will close the pop-up window. You may choose to close the pop-up window or keep it open. If the pop-up window remains open during the transmittal process you will see the following pop-up once transmission is complete:

Submission Successful Pop-Up

Click the Close button and you will be returned to your Air Services Home tab where the Facility Profile will have disappeared from your In Progress Tasks list. If you closed the Security Question pop-up window before seeing the above pop-up indicating transmission was successful, you can return to the Air Services Home tab where you can confirm successful submission of the Facility Profile when it has disappeared from your In Progress Tasks list.

Related Help Pages

Facility Tree

Egress Point Detail

Third-Level Menu Options: