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Application Detail

Overview

This Help page discusses the information fields you see on the Application Detail page of the system and provides assistance on how to use the electronic system to complete and submit an application. In this system, the term “application” is used to identify several types of document submittals, including permit applications, permit-by-rule (PBR) notifications and request administrative permit modifications (RAPM). This Help page will not provide guidance or assistance with completing the application and permitting process in general, for example determining if an application is necessary or how to calculate actual emissions. If you require this type of assistance you may view resources contained on the Reference page of this system (including detailed application instructions), you may contact your DO/LAA  representative, or consult the Ohio EPA Division of Air Pollution Control website. Confidential assistance is also available for small businesses from Ohio EPA’s Ohio Compliance Assistance and Pollution Prevention (OCAPP) office. The Reference page of this system contains a direct link to the OCAPP website.

The Application Detail page is the electronic depiction of all of the application information that can be found in the hard copy form except basic facility information which is contained in the Facility Profile. Title V applications and PTI/PTIO applications from Title V or "synthetic minor" (a facility with a federally enforceable restriction to avoid a Title V applicability) facilities are required to be submitted through this electronic system; whereas PTI/PTIO applications from a true minor facility may be submitted as an option. For applications eligible to be submitted as a “hard copy” rather than through Air Services, it will be necessary for Ohio EPA staff to enter it electronically upon receipt. If you enter all your applications electronically this will help to expedite the application process.

The only applications that can be viewed by Ohio EPA are those that have been submitted through Air Services, or those that were submitted in hard copy form and are entered electronically by Ohio EPA staff. As you are entering your application information into the Application Detail page you can save your work, via the button at the bottom of the Application Detail page, and return at any time to continue entry without submitting the application. In order to submit your application it must pass a validation process, performed by the system, to ensure the minimum information is included. Whenever you attempt to Validate your application, via the button at the bottom of the Application Detail page, you may receive a pop-up box identifying any missing steps that must be performed in order to submit your application. Please note, the system only checks that a field has data or information but it cannot confirm that the data or information is correct. Again, you can save your work at any point and return to complete more work during any part of this process. Once you have completed the validation process, you will be able to Submit your application, via the button at the bottom of the Application Detail page, whenever you are ready.

Depending on whether you are viewing an application that has been submitted or you are viewing an application that has yet to be submitted (i.e., an application in the process of being entered), the application may be editable. Once the entire application has been validated and submitted, the application will not be editable, nor will you be able to delete it.

The contents of these application pages will differ depending on the type of application you are working with. The following are the basic steps to creating an application:

1. Update Facility Profile and Facility Tree
2. Generate Application
3. Complete Facility Application Information
4. Complete Application Information for each Emissions Unit
5. Validate Application
6. Submit Application

Most of these steps are completed in the Application Detail page or through the Application Tree although some are completed in the Facility Profile and the Facility Tree. This Help page will guide you on when you may need to refer to the specific Help pages for the Facility Profile and Facility Tree where you can perform those steps. Use the bookmarks below to view the details of these steps, the specific application types or possible application scenarios.

• Saving and returning to an application
• Deleting an application
• Updating your Facility Profile
• PTI/PTIO Application Detail
  • How to generate a PTI/PTIO application
  • How to enter information into a PTI/PTIO application
  • Saving, canceling and editing
  • Buttons available before validation
  • Application tree
• Title V Application Detail
• How to generate a Title V PTO application
• How to enter information into a Title V PTO application
• Saving, canceling and editing
• Buttons available before validation
• Application tree
• Permit by Rule Notification Detail
• How to generate a permit by rule notification
• How to enter information into a permit by rule notification
• Request Administrative Permit Modification (RAPM)
• Validating
• Submitting
• Related Help Pages

Saving and returning to an application

At any point in the process of entering your application information, you can save your work and return to it later without losing the data entered provided you click at the bottom of the Application Detail page after editing. After the first save you perform your application will appear in the datagrid of In Progress Tasks in the middle of the Air Services Home tab. Under Task Description a hyperlink title, for example PTI/PTIO Application, will be available. Click the hyperlinked title to continue working on the application. You will also be able to access the last application you worked on by clicking on the Application Detail tab.

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Deleting an application

If at any point you would like to delete an application you have not submitted, you can do so from the Air Services Home tab. Select the application you wish to delete by clicking on the radio button next to the In Progress Task in the datagrid and click .

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Updating your Facility Profile

The first step in the application process is to ensure the information in your Facility Profile is correct. All applications are linked directly to the current Facility Profile that exists in the database. Your Facility Profile will include, but is not limited to, created emissions units, control equipment, processes, and egress points. As mentioned above, the system’s validation process will let you know when the required fields are or are not completed. You may update and submit Facility Profile changes at any point prior to official submittal of your application or wait and submit the new information with the application.

Check the profile by clicking on the View Facility Profile button located just above the In Progress Tasks area of the Air Services Home tab.

This view of the Facility Profile is as it exists with Ohio EPA and is NOT EDITABLE. Therefore, changes cannot be made from this “frozen” screen. If you determine it is necessary to make changes to your Facility Profile after viewing the frozen facility, you will be able to do this in one of two ways:

• In Progress Task -> Facility Change:

  You will notice a datagrid of In Progress Tasks in the middle of the Air Services Home tab. If Facility Change exists as a Task Type it is through the Facility Profile Change hyperlink (anywhere in that datagrid) where updates to the Facility Profile must occur. Many of the tasks performed in the system (generating an application, generating a FER) will automatically generate a Facility Change task because these tasks are dependent upon the Facility Profile.

• New Task ->Facility Profile Change:

  If there is no Facility Change as an In Progress Task you can generate such a task by clicking the Facility Profile Change hyperlink at the bottom of the Air Services Home tab under the heading New Tasks.

In either case, the page will refresh and you will be working in the Facility tab in the edit mode. If you need Help with making changes to your Facility Profile please select the Help button on that page and also view the Facility Tree Help page.

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PTI/PTIO Application Detail

A PTI/PTIO application is required for Title V facilities submitting for a permit-to-install (PTI) and non-Title V facilities submitting for a permit-to-install and operate (PTIO). Additional “PTI/PTIO Application Instructions” can be found on the References page which can be accessed from the third-level menu of the Air Services Home tab.

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How to generate a PTI/PTIO application

When in the Air Services Home tab there are several hyperlinks at the bottom of the page under the heading New Tasks (see image above). Each hyperlink has a specific function related to the intended topic. Click on PTI/PTIO Permit Application. A pop-up will appear. If a PTI/PTIO application has been submitted for your facility in the past, two radio buttons will appear on the pop-up:

• Facility-requested correction to application: click on this box placing a check mark in the box if you are making a correction to application already submitted. Once checked you will be prompted to select the Affected Application Number from a picklist and to enter a description of the Reason for the Correction in the text box.
  
  
• Copy data from existing application: click on this box placing a check mark in the box if you would like to use the data from a previously submitted application as a starting point for a new application. Once checked you will be prompted to select the Affected Application Number from a picklist.

If you do not wish to select either radio button, or if a PTI/PTIO application has not been submitted for your facility in the past, simply click to open an empty application. If either radio button is selected, click after completing the necessary fields to open the application you wish to correct or the application you wish to use for the starting point of your next submittal. At any time prior to clicking , you can click to abort the process. Once is clicked you will be taken to the Application Detail tab where a PTI/PTIO Application will open in the edit mode.

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How to enter information into a PTI/PTIO application

If the page is not in Edit mode, click at the bottom of the page. The following fields will be identified in the PTI/PTIO application for editing:

• Purpose of Application:
  Enter the explanation of why the permit is being sought. This text will be used in the public notice for this permit and it may be edited by Ohio EPA after submission for purposes of accuracy and clarity.
  
  
• PER (Permit Evaluation Report) Due Date:
  If you are a non-Title V facility, you will select from a picklist one of four due dates for your annual PER. This will only be an option for the first application for a PTIO that you submit. All subsequent applications will maintain the same facility wide annual due date. The PER Due Date does not apply to Title V facilities; therefore, select Not Applicable from the picklist.
  
  
• Federal Rules Applicability:
  For all federal rules, choose one of the options from the picklist indicating the applicability of the rule to your facility. For certain federal rules, if you select Subject to subpart or Subject, but exempt, a Select Subpart datagrid will appear where you will identify appropriate Subpart(s). Click and select the appropriate Subpart from the picklist. If you need to identify more than one Subpart, click until you have identified all the necessary Subparts. If you find it necessary to make a change to a selected Subpart, you can select another Subpart from the picklist at any time or you can delete the entire Subpart by clicking on the box next to the Subpart, placing a check mark in the box, and clicking . You must make these selections or the application will not validate.
  
  
• Express PTI/PTIO (optional):
  This option is available for facilities that meet the criteria detailed below the heading. The No radio button will be the default selection automatically. If you determine your application qualifies for express processing, select the Yes radio button. If Yes is selected, you will be prompted to select Yes or No (via radio buttons) as to whether or not you are requesting the application receive express processing.
  
  
• Permit Application Contact:
  Complete the contact information fields of the primary person responsible for answering questions about this permit application.
  
  
• Attachments:
  Facility-wide specific documents must be attached to the first page of the PTI/PTIO application in the Attachments section. Emissions unit specific documents such as Emissions Activity Category (EAC) forms, process flow diagrams and others should be attached on the pages dedicated the specific emissions unit (discussed below). The application must have certain attachments in order to validate before submission.

  These documents can be added via the button. When this button is clicked the following pop-up window will appear with the ability to add both public and trade secret documents:

  

  Enter a Description, choosing the name of the document carefully because this will be the document’s identifier in the system. Select the Document type from the picklist and upload the appropriate file. A Trade Secret File must have a “public” and “secret” file submission. Upload both versions to the system and use the Trade Secret Justification box to enter the justification for trade secret document submittal. There must be a justification entered to validate the document. Click to add the Attachment or click at any point to abort the process of attaching a document. You will return to the PTI/PTIO Application detail page where you can view your document(s) in a datagrid by clicking on the Attachment Type hyperlink. The Attachment ID of the document will be a hyperlink that generates the Attachment pop-up where you can make changes to the Description or Attachment Type of the Attachment or where you can delete the Attachment Type by clicking . If document uploaded needs replaced or the Trade Secret Justification needs edited you must delete the Attachment and upload it again.

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Saving, canceling and editing

• :
  Click at any point to save your work.
  
  
• :
  Once an application has been saved, this button will be available when you are in edit mode. Click to cancel all information you just entered into the fields of PTI/PTIO Application page. If you want to start over or have made mistakes, you can use this button to “reset” the data fields that have been changed since the last save. Attachments added to the application are not affected by the cancel button. These documents are permanent unless deleted before submission. The button does not delete the application from the In Progress Tasks on the Air Services Home tab.
  
  
• :
  Once an application has been saved, this button will be available. Click to reopen the application page in edit mode to add or delete information in editable fields. Enter information as needed and or .

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Buttons available before validation

• :
  Once an application has been saved, this button will be available. Click to reopen the application page in edit mode to add or delete information in editable fields. Enter information as needed and or .
  
  
• :
  Selecting this button will begin the validation process to ensure the minimum requirements for application submittal are completed. If there are ERRORs, WARNINGs or INFOs, a pop-up box will appear displaying any issues associated with the validation. These issues must be resolved in order for application submittal to occur. Validation is discussed in more detail under the “Validating” heading below.
  
  
• :
  This button will take you back to the Facility Profile page in the Facilities tab. You may wish to return to the Facility Profile to check information, create emissions units, create processes or make other changes necessary for application submittal.
  
  
• :
  Selecting this button will retrieve a pop-up box containing non-Trade Secret (public) documents associated with the application available for download and printing.
  
  
• :
  Selecting this button will retrieve a pop-up box containing all documents associated with the application available for download and printing.
  
  
• :
  Click to associate emissions unit(s) at your facility with this application. In order to associate an emissions unit with an application you must first have created the emissions unit in the Facility Profile. If you need Help with this process refer to the Help pages for Facility Tree and the Facility Profile. After selecting, you will be taken to the Application Detail, Emissions Units page where you can select the emissions units you want to associate. This is a view of the Emissions Units page.

  

  Notice the Application Tree to the left. It identifies all emissions units currently identified in the Facility Profile. The emissions unit(s) are denoted by the symbol when they are associated with the application and they will also be identified in the Include EUs list. Emissions unit(s) located at the facility that are not associated with the application are denoted by the symbol and identified in the Excluded EUs list. The Application Tree is discussed in more detail later in this Help page.
  
  
  In order to associate any Excluded EUs, click on the EU ID to highlight it, then click . You can also associate ALL EUs by clicking . If you later decide it is necessary to disassociate an emissions unit from the application you select the EU ID from the Included EUs list and perform the same steps with the “remove” icons. Click to complete the process or select to go back to the Application Detail page without including or excluding any EUs you may have just moved.
  
  To navigate back to the Application Detail page at any point, click at the top of the Application Tree.
  
  Please note, emissions unit(s) may also be associated individually by clicking on the emissions unit ID on the Application Tree denoted by at the left of the Application Detail page. Click at the bottom of the page to go to the Emissions Unit page. Additional information about the Emissions Unit page can be found under the Application Tree section of this Help page. When using either method you have the option of copying data from another emissions unit by selecting the emissions unit ID from the Copy data from EU picklist. This can be useful eliminating the need to enter duplicate information if the emissions unit application information is similar.

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Application tree

The Application Tree contains a list of emissions unit(s) associated with the facility. The emissions unit(s) are denoted by the symbol when they are associated with the application. Emissions unit(s) located at the facility that are not associated with the application are denoted by the symbol . Clicking on an EU symbol will generate the specific Emissions Unit page where you can view specific information about the emissions unit and perform additional application steps. At any point you can click at the top of the Application Tree to return to the Application Detail page.

Notice that there is a green checkmark ahead of the PTI/PTIO Application header. This indicates that this application has validated successfully and is either ready for submission to the system or has already been submitted successfully.

If any icon in the Application Tree has a symbol, it has either not been validated or there has been a Facility Profile change that needs to be associated with the application.

• Add emissions units
  To add additional emission unit(s) to an application you can click on the emissions unit symbol and click at the bottom of the Emissions Unit page. You have the option of copying data from another emissions unit by selecting the emissions unit ID from the Copy data from EU picklist.
  
  
• Exclude emission units
  To exclude an emission unit(s) that was originally included in the application click on the emissions unit symbol and click at the bottom of the Emissions Unit page.
  
  Clicking this button will automatically remove this emissions unit from the application and all data entered relevant to that emissions unit will be removed. You will be taken to the Emissions Unit page which will allow you to add the emissions unit back again if you choose. Once you exclude the emissions unit the symbol will now be represented as .
  
  Once an emission unit is selected, the following application information will be viewable and editable by clicking at the bottom of the Emissions Unit page.
  
  
  • Air Contaminant Source Installation or Modification Schedule
    This section is used to identify the reason the emissions unit is being included in the application, e.g., it’s a new source or an existing source being modified. Only one selection for a given emissions unit may be made by clicking on the appropriate radio button. The following selections will generate additional steps:
    
    
    • New Installation (construction has not begun): if this radio button is selected you will be prompted to also enter either a date when installation will begin or check the box identifying it will occur after the permit is issued.
      
    • Initial installation (construction already began and/or was completed): if this radio button is selected you will be prompted to also enter a date when construction began or installation was completed AND the date operation began, if applicable.
      
    • Modification (which has not begun): if this radio button is selected you will be prompted to also enter previous permit numbers applicable to the emissions unit, either a date when modification will begin or check the box identifying it will occur after the permit is issued.
      
    • Modification (already began and/or was completed): if this radio button is selected you will be prompted to also enter previous permit numbers applicable to the emissions unit, a date when modification began or was completed AND the date operation began, if applicable.
      
    • Reconstruction: if this radio button is selected you will be prompted to also enter an explanation. 
      
    • Other: if this radio button is selected you will be prompted to also enter an explanation.
    
    
  • General Permit check box
    If a general permit is available for this emissions unit and your emissions unit qualifies for the general permit you can select this box by placing a check mark in it. You will then be prompted to select the following from a picklist:
    
    
    • The higher level General Permit Category. For example, Readymix Concrete Batch Plants.
      
    • The lower level General Permit Type. For example, Truck Mix (GP4.1). The designation in parenthesis is the unique identifier for that type of general permit.
    
    If you are applying for a general permit you will also be required to attach a Qualifying Criteria document under the Attachments heading. Attachments are discussed below. Additional information about general permits and Qualifying Criteria documents can be found on the References page which can be accessed from the third-level menu of the Air Services Home tab.
    
    
  • Emissions Information
    The tables in this section identify information pertaining to criteria pollutants, hazardous air pollutants (HAPs), and greenhouse gases. 
  • Criteria pollutants: Enter this information into the text boxes according to the instructions provided under the "Emissions Information" heading as appropriate for the pollutants produced by this emissions unit. Zeros populate all fields by default and can be left as such if the pollutant is not generated by the emissions unit or otherwise not required under the heading instructions.
  • Hazardous Air Pollutants (HAPs) and Toxic Air Contaminants: Add rows for each HAP and enter this information into the text boxes according to the instructions provided under the "Emissions Information" heading as appropriate for the HAPS produced by this emissions unit. The datagrid at the bottom of the criteria pollutants table identifies HAPs and toxic air contaminants applicable to the emissions unit based on data you add to the HAPS table for HAPS while in edit mode. You can add HAPS by clicking at the bottom of the HAP table. A pop-up will be generated as shown under "Adding Pollutants", below.
  • Greenhouse Gas Pollutants: Add a row to this table for each greenhouse gas generated by the emissions unit. You can add GHGs by clicking at the bottom of the GHG table. A pop-up will be generated as shown under "Adding Pollutants", below. The CO2e ton per year (tpy) value will be automatically calculated by Air Services using the global warming potential (GWP) of the selected pollutant from 40 CFR Part 98, Table A-1 multiplied by the Requested Allowable tpy value associated with the pollutant in each GHG row of the Greenhouse Gas Pollutants table.
  • Adding Pollutants:
  • 
    
    

    

    
    After clicking clicking at the bottom of the appropriate table, you will select the pollutant from a picklist (shown in the above pop-up), enter values and click automatically populating the datagrid with the information. If necessary, the values can be changed from the datagrid or the pollutant can be deleted by selecting the box next to the pollutant and clicking or depending on which table you are editing.
    
    Above the HAPS datagrid and below the criteria pollutants table is the button. Click this button after entering pollutants in the datagrid to automatically calculate the Requested Allowable* (ton/year) column for both the Total Hazardous Air Pollutants (HAPs) and Highest Single HAP rows based on the pollutant entries. If you make changes to the pollutant datagrid after clicking it will be necessary to click the button again to recalculate the allowables.
    
    
  • Best Available Technology (BAT)
    This box should identify your proposed BAT and justification, when required.
    
    
  • Process Flow Diagram
    For each emissions unit a process flow diagram must be attached on the Emissions Unit page for validation. This will be attached under the Attachments section at the bottom of the page.
    
    
  • Modeling Information
    As part of the application process, you will determine if modeling is required, and if modeling was performed, it will be submitted and subsequently uploaded as an attachment under the Attachments section at the bottom of the Emissions Unit page. This section of the Emissions Unit page also identifies necessary egress point information that must be incorporated into the Facility Profile in order for the application to be complete and validated. You can click on and (click on blue arrow) to read details on the information that must be included in the Facility Profile. Refer to the Facility Tree and Facility Profile Help pages for additional information on how to electronically enter this information.
    
    
  • Request for enforceable restrictions
    You will identify in this section if you are requesting state and federally enforceable or state-only enforceable restrictions. If you are requesting restrictions, this section will also identify a reason. You can enter a selection through the pick list and when Yes is selected, select the appropriate reason box.
    
    
  • EAC Forms
    For each emissions unit, an EAC form(s) must be attached on the Emissions Unit page for validation. This form must be attached under the Attachments section at the bottom of the page.
    
    
  • Attachments
    This section is where you attach emissions unit specific documents to the application (e.g., EAC forms, process flow diagrams, modeling results, etc.). The Public Document and Trade Secret Document columns of the datagrid are hyperlinks that allow you to view the document once uploaded.
    
    To attach a document click . When this button is clicked the following pop-up window will appear with the ability to add both public and trade secret documents:
    
    

    

    Enter a Description, choosing the name of the document carefully because this will be the document’s identifier in the system. Select the Document type from the picklist and upload the appropriate file. A Trade Secret File must have a “public” and “secret” file submission. Upload both versions and use the Trade Secret Justification box to enter the justification for trade secret document submittal. There must be a justification entered to validate the document. Click to add the Attachment or click at any point to abort the process of attaching a document. You will return to the PTI/PTIO Application detail page where you can view your document(s) in a datagrid by clicking on the Attachment Type hyperlink. The Attachment ID of the document will be a hyperlink that generates the Attachment pop-up where you can make changes to the Description or Attachment Type of the Attachment or where you can delete the Attachment Type by clicking . If document uploaded needs replaced or the Trade Secret Justification needs edited you must delete the Attachment and upload it again.
    
    
  • Emissions Unit page buttons
    When you are not in edit mode, the following useful buttons are available at the bottom of the Emission Unit page:
    • : click this button and the Copy EU Data page will open where you can copy all data associated with another emissions unit over to the emissions unit you are currently viewing. Clicking on an EU ID from the Available EUs list and click . You can reverse the action by performing the same steps with the “remove” icon. Click to complete the process.
      
      
    • : click this button to exclude the emission unit you are currently viewing from the application. Clicking this button will automatically remove this emissions unit from the application and all data entered relevant to that emissions unit will be removed. You will return to the Emissions Unit page which will allow you to add the emissions unit back again if you choose. Once you exclude the emissions unit the symbol will now be represented as .

Note that before validating an application, all emissions unit, processes, control equipment and egress points must be created. This is accomplished through the Facility Profile. Please refer to the Help pages for Facility Tree and Facility Profile for further important information concerning these steps.

The next series of headings discuss other application types. To skip this information and go to Validating and Submitting use these bookmarks:

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Title V PTO Application Detail

This application is used by Title V facilities that are applying for a Title V Permit-to-Operate (PTO) or requesting revisions to an existing Title V PTO. Additional “Title V PTO Application Instructions” can be found on the References page which can be accessed from the third-level menu of the Air Services Home tab.

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How to generate a Title V PTO application

When in the Air Services Home tab there are several hyperlinks at the bottom of the page in under the heading New Tasks area (see image above). Each hyperlink has a specific function related to the intended topic. Click on TV Permit Application. A pop-up will appear. If a Title V PTO application has been submitted for your facility in the past, two radio buttons will appear on the pop-up:

• Facility-requested correction to application: click on this box placing a check mark in the box if you are making a correction to application already submitted. Once checked you will be prompted to select the Affected Application Number from a picklist and to enter a description of the Reason for the Correction in the text box.

• Copy data from existing application: click on this box placing a check mark in the box if you would like to use the data from a previously submitted application as a starting point for a new application. Once checked you will be prompted to select the Affected Application Number from a picklist.

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How to enter information into a Title V PTO Application

If the page is not in Edit mode, click at the bottom of the page. The following fields will be identified in the Title V PTO application for editing:

• Reason for application:
  Click on the radio button next to the appropriate reason. Initial should only be selected when a Title V PTO has not been issued for the facility before. If you are selecting Revision/Modification/Reopening, the following options are available and one would be selected from a picklist: Reopening, Revoke/Reissue, SPM (significant permit modification), MPM (minor permit modification), APA (administrative permit amendment), or Off permit change.
  
  Enter the explanation of why the permit is being sought. This text will be used in the public notice for this permit and it may be edited by Ohio EPA after submission for purposes of accuracy and clarity.
  
  
• Statutory Agent:
  Provide the statutory agent as registered with the Secretary of State. A statutory agent is the person or corporation officially designated by a corporation to receive service of process and other official documents for the corporation. Every corporation is required to name a statutory agent when they incorporate in Ohio. It is possible that if a Title V source owner or operator is not a corporation, they will not have a statutory agent. In such cases of a sole proprietor or partnership, the individuals are the agent.
  
  
• Potential to Emit (PTE):
  The section identifies information pertaining to criteria pollutants, hazardous air pollutants (HAPs), and greenhouse gases (GHGs)
  
  
  • Criteria Pollutants:
    
    The only editable column is the Facility PTE column. The EU Total (PTE) column is automatically calculated by the system based on PTE values you will enter for each emissions unit under the specific Emissions Unit pages. This step is discussed under the Application Tree section of this Help page below. The final column will automatically indicate whether your facility is Major or Non-Major for each pollutant based on the EU Total (PTE) column unless data is entered in the Facility PTE column. If data is entered in the Facility PTE column, it will be used as the basis for Major or Non-Major applicability.  Not Applicable in this column indicates there is no PTE entered for that pollutant.
    
    The Facility PTE value may be entered for each pollutant that has an EU Total (PTE). This should be done when the Facility PTE value does not equal the EU Total (PTE). For example, if multiple emissions units share a PTE value, the PTE value would be identified for each individual emissions unit on the Emissions Unit pages and would be summed together in the EU Total (PTE) column. This would be adjusted downward and accounted for in the Facility PTE column.
    
    With regards to particulate matter, the table contains the following pollutant types:
    
    PM10 (Filt) - Primary PM10, Filterable Portion Only
    PM10 - Primary PM10 (Includes Filterables + condensibles)(PM<10 Microns)
    PM2.5 (Filt) - Primary PM2.5, Filterable Portion Only
    PM2.5 - Primary PM2.55 (Includes Filterables + Condensibles)(PM,2.5 Microns)
    
    Currently, the particulate matter criteria pollutant threshold is based on both PM10 and PM2.5 since both pollutants are subject to the National Ambient Air Quality Standards (NAAQS). In addition, the NAAQS inherently captures condensible particulate matter in addition to the stack-filterable particulate matter. Accordingly, this Title V application recognizes both filterable and condensible particulate matter. Air Services, at the emissions unit level, automatically calculates the condensible fraction for any source category recognized by USEPA that produces condensible particulate matter emissions (i.e., there is a federal emission factor for the SCC category). You can add a source-specific calculated value if your source has been tested. Ohio EPA recognizes the variability in these factors, and also recognizes that a straight calculation of the condensible PM, NOx, and SO2 emissions can results in double counting. The facility PTE can be used to adjust the EU Total PTE value downward in the Facility PTE column.
    
    
  • Hazardous Air Pollutants (HAPs):
    The only editable column is the Facility PTE column. The EU Total (PTE) column is automatically calculated by the system based on PTE values you will enter for each emissions unit under the specific Emissions Unit pages.
  • Greenhouse Gas Pollutants (GHGs):
    This table is automatically calculated based on information you enter for each emissions unit under the specific Emissions Unit pages. This step is discussed under the Application Tree section of this Help page below. The Facility PTE column can be edited to adjust the autocalculated summed EU Total PTE value downward in the Facility PTE column. The CO₂e value will update automatically when the edits are saved. Values are entered in short tons per year, similar to the values entered for other pollutants. The calculated CO₂e value displayed will be in short tons.  Air services calculates the Carbon Dioxide Equivalent emissions using the following equation:
    
    

    Where:

    CO₂e = Carbon dioxide equivalent,  short tons/year

    GHG= Mass emissions of each greenhouse gas listed in Table A-1 of 40 CFR subpart 98, short tons per year entered by the Air Services user.

    GWP= Global warming potential for each greenhouse gas from Table A–1 of 40 CFR subpart 98.

    
    The facility-wide CO₂e PTE is presented in short tons.
    
    
• Operations Description:
  Describe in detail the operations performed at the facility. This information will be part of the statement of basis.
  
  
• Clean Air Act Provisions:
  For each provision the No radio button is automatically selected as the default choice. If any of these provisions apply to your facility select the Yes radio button. If you select Yes, you may be prompted to answer a second question via additional radio buttons.
  
  
• Facility-Wide Requirements:
  This section contains two datagrids where you will identify your Facility-Wide applicable requirements: State and Federally Enforceable Requirements and State Only Enforceable Requirements. Emissions unit specific requirements will be added on the Emissions Unit page(s) which is discussed under the Application Tree section of this Help page.
  
  In the appropriate section, click . A pop-up will be generated where you will enter information. The following fields are identified:
  
  
  • Requirement Basis: select the category of rules for the basis of this requirement from the picklist.
  • Allowable Limit: identify the numerical limit with units (e.g., 10 tons/year). Identify “None” if a limit is not applicable to this requirement. Note that some applicable requirements are not pollutant-based (e.g., malfunction reporting required pursuant to OAC rule 3745-15-06). In such cases, "Not Applicable" or "N/A" can be typed into the field.
  • Pollutant: select the appropriate pollutant from the picklist. Consult with your DO/laa contact if you do not see a pollutant in the picklist that you need in order to complete this field. 
  • Permit Cite: if the requirement is contained in a permit issued for your facility, enter the permit number.
  • Rule Cite: select the appropriate specific rule that is the basis for the requirement from the picklist.
  • Monitoring, Record Keeping, Reporting and Testing: If there is a rule or permit requirement for any of these fields, enter the requirement as free text in the appropriate box (Reporting Requirements are selected from a picklist). If you enter a requirement you must select from the picklist a Rule Cite or enter a Permit Cite, or both. For example, you may have a semi-annual Reporting Requirement based on 3745-21-09 (Rule Cite) which was issued in PTI number P0000461 (Permit Cite). You cannot enter a requirement that is not based on a permit, rule or both.
  • In compliance?: the Yes radio button is selected as the default radio button but if the facility is not currently in compliance with one or more of the requirements being identified in the pop-up, No should be selected. If No is selected, a datagrid will appear where you will click to identify the Requirement you are not in compliance with, for example Reporting, and you will enter a Proposed Approach to Achieve Compliance. To add more than one item, click again. You may also delete an entry by placing a checkmark in the box next to the entry and clicking .
  • Other Compliance Obligations?: the No radio button is selected as the default radio button but if the facility has other compliance obligations associated with the requirements in this pop-up, Yes should be selected. For example, if a more stringent emissions limit is required by a Consent Decree. If Yes is selected, a datagrid will appear where you will click to identify a Requirement, Limit (if applicable) and the Basis for the Other Compliance Obligation. To add more than one item, click again. You may also delete an entry by placing a checkmark in the box next to the entry and clicking .
  • Proposed Exemptions?: the No radio button is selected as the default radio button but if you would like to propose an exemption from one of the requirements identified in this pop-up, Yes should be selected. If Yes is selected, a datagrid will appear where you will click to identify a Requirement and the Proposed Exemption(s). To add more than one item, click again. You may also delete an entry by placing a checkmark in the box next to the entry and clicking .
  • Proposed Alternative Limits?: the No radio button is selected as the default radio button but if you would like to propose an alternative limit from the requirement identified in this pop-up, Yes should be selected. If Yes is selected, a datagrid will appear where you will click to identify the Requirement and the Proposed Alternative Emissions Limit(s) and Associated Basis. To add more than one item, click again. You may also delete an entry by placing a checkmark in the box next to the entry and clicking .
  • Proposed Changes to Testing?: the No radio button is selected as the default radio button but if you would like to propose a change to testing from the Testing Requirement identified in this pop-up, Yes should be selected. If Yes is selected, a datagrid will appear where you will click to identify the Requirement and the Proposed changes to the existing test method(s) using compliance monitoring, record keeping or reporting methods. To add more than one item, click again. You may also delete an entry by placing a checkmark in the box next to the entry and clicking .
  
  
  
• Attachments:
  Facility-wide specific documents must be attached to the first page of the Title V PTO application in the Attachments section. Emissions unit specific documents such as EAC forms, process flow diagrams and others should be attached on the pages dedicated to the specific emissions unit (discussed below). The application must have certain attachments in order to validate before submission.
  
  These documents can be added via the button. When this button is clicked the following pop-up window will appear with the ability to add both public and trade secret documents:

  

  Enter a Description, choosing the name of the document carefully because this will be the document’s identifier in the system. Select the Document type from the picklist and upload the appropriate file. A Trade Secret File must have a “public” and “secret” file submission. Upload both versions to the system and use the Trade Secret Justification box to enter the justification for trade secret document submittal. There must be a justification entered to validate the document. Click to add the Attachment or click at any point to abort the process of attaching a document. You will return to the PTI/PTIO Application detail page where you can view your document(s) in a datagrid by clicking on the Attachment Type hyperlink. The Attachment ID of the document will be a hyperlink that generates the Attachment pop-up where you can make changes to the Description or Attachment Type of the Attachment or where you can delete the Attachment Type by clicking . If document uploaded needs replaced or the Trade Secret Justification needs edited you must delete the Attachment and upload it again.

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Saving, canceling and editing

• :
  Click at any point to save your work.
  
  
• :
  Once an application has been saved, this button will be available when you are in edit mode. Click to cancel all information you just entered into the fields of the Title V PTO Application page. If you want to start over or have made mistakes, you can use this button to “reset” the data fields that have been changed since the last save. Attachments added to the application are not affected by the cancel button. These documents are permanent unless deleted before submission. The button does not delete the application from the In Progress Tasks on the Air Services Home tab.
  
  
• :
  Once an application has been saved, this button will be available. Click to reopen the application page in edit mode to add or delete information in editable fields. Enter information as needed and or .
  

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Buttons available before Validation

• :
  Once an application has been saved, this button will be available. Click to reopen the application page in edit mode to add or delete information in editable fields. Enter information as needed and or .
  
  
• :
  Selecting this button will begin the validation process to ensure the minimum requirements for application submittal are completed. If there are ERRORs, WARNINGs or INFOs, a pop-up box will appear displaying any issues associated with the validation. These issues must be resolved in order for application submittal to occur. Validation is discussed in more detail under the “Validating” heading below.
  
  
• :
  This button will take you back to the Facility Profile page in the Facilities tab. You may wish to return to the Facility Profile to check information, create emissions units, create control equipment or make other changes necessary for application submittal.
  
  
• :
  Selecting this button will retrieve a pop-up box containing non-Trade Secret (public) documents associated with the application available for download and printing.
  
  
• :
  Selecting this button will retrieve a pop-up box containing all documents associated with the application available for download and printing.
  
  
• :
  Click to combine a set of emissions unit(s) at your facility into a grouping, for example if you have multiple emissions units under a single allowable emissions limit. In order to group emissions units in an application you must first have created the emissions units in the Facility Profile. If you need Help with this process refer to the Help pages for Facility Tree and Facility Profile. After selecting, you will be taken to the Emissions Unit Group page where you can select the emissions units you want to group. Below is a view of the Emissions Unit Group page. Notice the Application Tree to the left. It identifies all emissions units currently identified in the Facility Profile. The emissions unit(s) are denoted by the symbol when they are associated with the application and they will also be identified in the Available EUs list. Emissions unit(s) located at the facility that are not associated with the application are denoted by the symbol . The Application Tree is discussed in more detail later in this Help page.
  

  

  In order to group any Available EUs, click on the EU ID to highlight it, then click . You can also group ALL EUs by clicking . If you later decide it is necessary to ungroup an emissions unit from the application you select the EU ID from the EUs in Group list and perform the same steps with the “remove” icons. You will also need to add Group Requirements to the datagrids at the bottom of the page. Refer to the “Facility-Wide Requirements” bullet under the “How to enter information into a Title V PTO Application” heading above for Help on this process. Click to complete the process or select to go back to the Application Detail page without grouping any emissions units.
  
  To navigate back to the Application Detail page at any point, click at the top of the Application Tree.
  
  
• :
  Click to associate emissions unit(s) at your facility with this application. In order to associate an emissions unit with an application you must first have created the emissions unit in the Facility Profile. If you need Help with this process refer to the Help pages for Facility Tree and Facility Profile. After selecting, you will be taken to the Application Detail, Emissions Units page where you can select the emissions units you want to associate. Below is a view of the Emissions Units page.

  

  Notice the Application Tree to the left. It identifies all emissions units currently identified in the Facility Profile. The emissions unit(s) are denoted by the symbol when they are associated with the application and they will also be identified in the Include EUs list. Emissions unit(s) located at the facility that are not associated with the application are denoted by the symbol and identified in the Excluded EUs list. The Application Tree is discussed in more detail later in this Help page.
  
  In order to associate any Excluded EUs, click on the EU ID to highlight it, then click . You can also associate ALL EUs by clicking . If you later decide it is necessary to disassociate an emissions unit from the application you select the EU ID from the Included EUs list and perform the same steps with the “remove” icons. Click to complete the process or select to go back to the Application Detail page without including or excluding any EUs you may have just moved.
  
  To navigate back to the Application Detail page at any point, click at the top of the Application Tree.
  
  Please note, emissions unit(s) may also be associated individually by clicking on the emissions unit ID on the Application Tree denoted by at the left of the Application Detail page. Click at the bottom of the page to go to the Emissions Unit page. Additional information about the Emissions Unit page can be found under the Application Tree section of this Help page.
  
  When using either method you have the option of copying data from another emissions unit by selecting the emissions unit ID from the Copy data from EU picklist. This can be useful eliminating the need to enter duplicate information if the emissions unit application information is similar.

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Application tree

The Application Tree contains a list of emissions unit(s) associated with the facility. The non-insignificant emissions unit(s) are denoted by the symbol   while insignificant emissions unit(s) are denoted by the symbol  when they are associated with the application. Emissions unit(s) located at the facility that are not associated with the application are denoted by the symbol . Clicking on an EU symbol will generate the specific Emissions Unit page where you can view specific information about the emissions unit and perform additional application steps. At any point you can click at the top of the Application Tree to return to the Application Detail page.

Notice that there is a symbol next to the application heading. This means it has either not been validated or there has been a Facility Profile change that needs to be associated with the application.

A green checkmark ahead of the application header indicates that this application has validated successfully and is either ready for submission to the system or has already been submitted successfully.

• Add emissions units
  To add additional emission unit(s) to an application you can click on the emissions unit symbol and click at the bottom of the Emissions Unit page. You have the option of copying data from another emissions unit by selecting the emissions unit ID from the Copy data from EU picklist.
  
  
• Exclude emission units
  To exclude an emission unit(s) that was originally included in the application click on the emissions unit symbol and click at the bottom of the Emissions Unit page.
  
  Selecting this button will automatically remove this emissions unit from the application and all data entered relevant to that emissions unit will be removed. You will be taken to the Emissions Unit page which will allow you to add the emissions unit back again if you choose. Once you exclude the emissions unit the symbol will now be represented as .
  
  

• Normal Operating Schedule (Non-insignificant emissions units only)
  This section is used to identify the normal Hours/day and Days/year operating schedule. If the schedule is a trade-secret, select the Yes radio button and enter justification in the text box.
  
  
• Potential to Emit (PTE)
  The table identifies information pertaining to criteria pollutants and hazardous air pollutants (HAPs).
  
  
  • Criteria Pollutants:
    The PTE (ton/year) value should be entered for each pollutant emitted by the emissions unit. These values will be automatically summed for all emissions units associated with the application and be populated into the EU Total (PTE) column on the main facility Application Detail page.
    
    If multiple emissions units share a PTE value, the same PTE (ton/year) value would be identified for each individual emissions unit on their respective Emissions Unit pages.
    
    For each PTE (ton/year) a PTE Determination Basis must be entered. If this is a trade secret click on the Mark as Trade Secret hyperlink in the Reason Determination Basis is a Trade Secret column. A pop-up will be generated where you can select the Yes radio button and enter justification for the trade secret. Insignificant emissions units will also require entry into a column Rule Based Applicable Requirements. Enter this information and or to abort the process. You will return to the Emissions Unit page where from the datagrid, if necessary, the entries can be changed and you can click on the Edit Reason hyperlink and edit as needed.
    
    
  • Hazardous Air Pollutants (HAPs):
    The datagrid at the bottom of the table identifies HAPs applicable to the emissions unit. You can add these by clicking . A pop-up will be generated where you will select the pollutant from a picklist, enter a PTE (ton/year) and PTE Determination Basis. If this is a trade secret select the Yes radio button and enter justification for the trade secret. Insignificant emissions units will also require entry into a column Rule Based Applicable Requirements. Click automatically populating the datagrid with the information. You will return to the Emissions Unit page and from the datagrid, if necessary, the values can be changed, trade secret applicability can be edited through the Edit Reason hyperlink, or the pollutant can be deleted by selecting the box next to the pollutant and clicking .
    
    Above the datagrid and below the table is the button. Click this button after entering pollutants in the datagrid to automatically calculate the PTE* (ton/year) column for both the HAP-Single Hazardous Air Pollutants and HAPs-Total Combined Hazardous Air Pollutants rows based on the pollutant entries. If you make changes to the pollutant datagrid after clicking it will be necessary to click the button again to recalculate the values allowables.
  • Greenhouse Gas Pollutants (GHGs):
    The CO₂e value in this table is automatically calculated based on the allowable tpy value (short tons) you will enter for each added GHG pollutant. The calculated CO2e value displayed will be in short tons.  Air services  calculates the Carbon Dioxide Equivalent emissions using the following equation:
    
    

    Where:

    CO₂e = Carbon dioxide equivalent,  short tons/year

    GHG= Mass emissions of each greenhouse gas listed in Table A-1 of 40 CFR subpart 98, short tons/year.

    GWP= Global warming potential for each greenhouse gas from Table A–1 of 40 CFR subpart 98.

• Limitations on Source Operations(Non-insignificant emissions units only)
  The No radio button is selected as the default radio button but if there are any limitations on the operations of the specific emissions unit that affect any of the PTE values listed on this page, Yes should be selected. If Yes is selected, a textbox will appear where you can identify the limitations.
  
  
• Compliance Monitoring Equipment/Enhanced Monitoring(Non-insignificant emissions units only)
  If you are required by Section 114(a)(3) to have certain monitoring activities, the Yes radio button should be selected. If Yes is selected, a textbox will appear where you can identify the monitoring. You will also be asked an additional question regarding whether the emissions unit will comply with the requirements on a timely basis. Please note the No radio button is selected as the default radio button; therefore, if the emissions unit will comply, Yes should be selected.
  
  
• Emissions Unit-Specific Requirements(Non-insignificant emissions units only)
  You will also need to add Emissions Unit-Specific Requirements to the datagrids at the bottom of the page: State and Federally Enforceable Requirements and State Only Enforceable Requirements. Refer to the “Facility-Wide Requirements” bullet under the “How to enter information into a Title V PTO Application” heading above for Help on this process. Don’t forget, in this section you are completing this information based on the specific emissions unit and not the facility.
  
  
• Attachments
  This section is where you attach emissions unit specific documents to the application (e.g., EAC forms, process flow diagrams, modeling). The Public Document and Trade Secret Document columns of the datagrid are hyperlinks that allow you to view the document once uploaded.
  
  To attach a document click . When this button is clicked the following pop-up window will appear with the ability to add both public and trade secret documents:

  

  Enter a Description, choosing the name of the document carefully because this will be the document’s identifier in the system. Select the Document type from the picklist and upload the appropriate file. A Trade Secret File must have a “public” and “secret” file submission. Upload both versions and use the Trade Secret Justification box to enter the justification for trade secret document submittal. There must be a justification entered to validate the document. Click to add the Attachment or click at any point to abort the process of attaching a document. You will return to the PTI/PTIO Application detail page where you can view your document(s) in a datagrid by clicking on the Attachment Type hyperlink. The Attachment ID of the document will be a hyperlink that generates the Attachment pop-up where you can make changes to the Description or Attachment Type of the Attachment or where you can delete the Attachment Type by clicking . If document uploaded needs replaced or the Trade Secret Justification needs edited you must delete the Attachment and upload it again.
  
  
• Emissions Unit page buttons
  When you are not in edit mode, the following useful buttons are available at the bottom of the Emission Unit page:
  
  
  • : click this button and the Copy EU Data page will open where you can copy all data associated with another emissions unit over to the emissions unit you are currently viewing. Clicking on an EU ID from the Available EUs list and click . You can reverse the action by performing the same steps with the “remove” icon. Click to complete the process.
    
    
  • : click this button to exclude the emission unit you are currently viewing from the application. Selecting this button will automatically remove this emissions unit from the application and all data entered relevant to that emissions unit will be removed. You will return to the Emissions Unit page which will allow you to add the emissions unit back again if you choose. Once you exclude the emissions unit the symbol will now be represented as .
    
    
  • (Non-insignificant emissions units only): click this button to request one or more alternative operating scenarios for the relevant emissions unit. When you click on this you will go to the Alternate or Multiple Operating Scenarios page where you will enter the following information:
    
    
    • Scenario Name: will default to Alternate Scenario # (# = 1, 2, 3, etc.). You may change the name.
      
      
    • Normal Operating Schedule: this section is used to identify the normal Hours/day and Days/year operating schedule. If the schedule is a trade-secret, select the Yes radio button and enter justification in the text box.
      
      
    • Potential to Emit (PTE): please refer to the Potential to Emit (PTE) bullet under the “Application Tree” heading above for Help on completing this field. This information would be relevant to the emissions from the alternative operating scenario.
      
      
    • PTE Applicable Requirements: this datagrid is used to identify any allowable emissions and applicable requirements for the alternative operating scenario. Click to generate a pop-up where you will complete the following fields:
      
      
      • Pollutant: select the appropriate pollutant from the picklist.
      • Allowable: identify the numerical limit but do not include units.
      • Units for the Allowable: select the appropriate units form the picklist.
      • Applicable Requirement: identify the requirement that is the basis for the allowable.
        
        
      Enter this information and or to abort the process. You will return to the Alternate or Multiple Operating Scenarios page where from the datagrid, if necessary, certain entries can be changed. You can also delete an entry by placing a checkmark in the box next to the pollutant and clicking .
      
      
    • Limitations on Source Operations: The No radio button is selected as the default radio button but if there are any limitations on the operations of the emissions units alternative operating scenario that affect any of the PTE values listed on this page, Yes should be selected. If Yes is selected, a textbox will appear where you can identify the limitations.
      
      
    After entering all of the alternative operating scenario information, click or to abort the process.

Note that before validating an application, all emissions unit, processes, control equipment and egress points must be created. This is accomplished through the Facility Profile. Please refer to the Help pages for Facility Tree and Facility Profile for further important information concerning these steps.

The next series of headings discuss other application types. To skip this information and go to Validating and Submitting use these bookmarks:

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Permit by Rule Notification Detail

A permit-by-rule (PBR) is an optional PTI or PTIO exemption available for certain types of air pollution source(s). Sources installing and/or operating under a PBR will follow permit requirements established in rule (the Ohio Administrative Code) rather than a traditional paper permit issued to for the source. If you wish to install and/or operate under a PBR you will submit a complete PBR Notification. This includes completing the information on the Application Detail screen and completing a Permit by Rule Notification Supplement Form for the specific PBR and attaching this to the notification. Keep in mind, in order for an emissions unit to be covered under a PBR, it cannot be covered under any other type of permit, except a Title V PTO. Therefore, it may be necessary for Ohio EPA to revoke a previously issued permit as part of this process. You will have an opportunity to view any permits which may need to be revoked (as described below) and to cancel the PBR Notification if you choose.

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How to generate a permit by rule notification

When in the Air Services Home tab, click on the hyperlink labeled Permit-by-Rule (PBR) Notification in the New Tasks area. The pop-up will appear and you will select the PBR Type from a picklist. Select the appropriate PBR Type and click to continue or to abort the process.

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How to enter information into a permit by rule notification

Once is clicked you will be taken to the Application Detail page in edit mode where you:

• Select the PBR Reason from the picklist and click .
  
  
• Select the emissions unit(s) that will be associated with the notification. In order to associate an emissions unit with an application you must first have created the emissions unit in the Facility Profile. If you need Help with this process refer to the Help pages for Facility Tree and Facility Profile. You can associate an emissions unit either by clicking or by selecting the EU ID on the Application Tree to the left of the screen. Both of these features are discussed under the “How to enter information into a PTI/PTIO application” heading of this Help page.
  
  
• After associating the emissions unit(s) when you view the specific Emissions Units page by clicking on the EU ID in the Application Tree you will see a table of any active permits currently applicable to the emissions unit. If you submit this PBR Notification, Ohio EPA will revoke, or partially revoke (only the portion of the permit the emissions unit is subject to) this permit.
  
  
• Return to the Application Detail page by clicking on the hyperlink at the top of the Application Tree. You will notice in the center of the page a Download PBR forms from here hyperlink. Click this link, download the appropriate Permit by Rule Notification Supplement Form. You will complete this form electronically, save it to your computer and upload it as an Attachment to this notification request. Attachments are discussed below.
  
  
• Attachments: documents can be attached in this section. In order to validate and submit, the appropriate Permit by Rule Notification Supplement Form must be attached. Click , select the Attachment Type from the picklist and enter a Description, choosing the name of the document carefully because this will be the document’s identifier in the system. Upload the document and click . You will return to the PTI/PTIO Application detail page where you can view your document(s) in a datagrid by clicking on the Attachment Type hyperlink. The Attachment ID of the document will be a hyperlink that generates the Attachment pop-up where you can make changes to the Description or Attachment Type of the Attachment or where you can delete the Attachment Type by clicking . If document uploaded needs replaced or the Trade Secret Justification needs edited you must delete the Attachment and upload it again.
  
  
• If you are still in edit mode, click .

The next series of headings discuss other application types. To skip this information and go to Validating and Submitting use these bookmarks:

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Request Administrative Permit Modification (RAPM)

This application on the Air Services Home tab will allow you to request a PTI/PTIO Administrative Modification, Title V Administrative Permit Amendment, or a Title V Off-Permit Change. In order to request one of these changes, your facility must have been issued the appropriate permit. This application process is fairly simple and all three types are nearly identical. The PTI/PTIO Administrative Modification will be used as an example.

• When in the Air Services Home tab click on the New Task hyperlink that reads Request Administrative Permit Modification to begin the process.
  
  

  

  
  
• A pop-up window that resembles the one below will ask what type of RAPM you are requesting and which permit is applicable.
  
  

  

  
  
• Select the Modification Type and the applicable Permit Number from the picklists. Click .
  
  
• The Application Detail page will open in the edit mode and the following fields available:
  
  
  • Modification Request Information:
    Enter in the text box a summary of the reason this permit is being modified.
    
    
  • Modification Request Contact:
    Enter all requested information including the phone number and email of the person that will be able to answer questions concerning this request.
    
    
  • Attachments:
    To add an attachment, click . A pop-up will appear where you will select the Attachment Type from the picklist and enter a Description, choosing the name of the document carefully because this will be the document’s identifier in the system. Upload the document and click . You will return to the PTI/PTIO Application detail page where you can view your document(s) in a datagrid by clicking on the Attachment Type hyperlink. The Attachment ID of the document will be a hyperlink that generates the Attachment pop-up where you can make changes to the Description or Attachment Type of the Attachment or where you can delete the Attachment Type by clicking . If document uploaded needs replaced or the Trade Secret Justification needs edited you must delete the Attachment and upload it again.
    
    
  • Select the emissions unit(s) that will be associated with the request. In order to associate an emissions unit with an application you must first have created the emissions unit in the Facility Profile. If you need Help with this process refer to the Help pages for Facility Tree and Facility Profile. You can associate an emissions unit either by clicking on the or by selecting the EU ID on the Application Tree to the left of the screen. Both of these features are discussed under the “How to enter information into a PTI/PTIO application” heading of this Help page.
    
    
  • Return to the Application Detail page by clicking on
    
    
  • If you are still in edit mode, click .

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Validating

Validation of the application is the first step in submitting. Click  at the bottom of the Application Detail page. If there are any issues with the application a pop-up will be generated. Issues with validation are categorized as either ERRORs, WARNINGs or INFOs. ERRORs must be resolved before the document can be validated. If you only experience WARNINGs or INFOs, the validation process will be successful without the need to click validate again; however, WARNINGs and INFOs may be viewed and corrected/changed before submission. If changes are made after validation, it will be necessary to validate again.

To navigate to any ERRORs, WARNINGs or INFOs, click on the brown underlined hyperlink associated with the issue. This will take you to the page where it was detected. The page should open in the edit mode. If it is an error, you will need to correct the error and navigate back to the Application Detail page to validate again or open the validation pop-up using the toolbar at the bottom of your computer screen and move on to the next error message hyperlink until all errors have been corrected. WARNINGs and INFOs may be viewed by following the above procedure. When viewing, you can determine if the information requires a change or if you want to keep the information as originally determined. WARNINGs typically may be more significant issues than ERRORs.

Once the document passes validation, you will see the following validation successful message and a green checkmark at the top of the page.

With the application now validated you are ready to submit it to the Ohio EPA.

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Submitting

Upon completion of successful validation, you will notice the button.  Air Services will allow a company employee that is not a Responsible Official (RO) or Authorized Representative (AR) to submit permit applications.  Instead of having the RO/AR log in to the eBusiness Center to electronically PIN the submission, he/she can review items to be submitted and sign a hard copy attestation.  The Air Services user should then scan their attestation document, which is provided by Air Services, and upload it as part of the submit process. The Air Services user will then his/her own PIN and security challenge question to complete the submission.  

Now that the application has passed validation the button will be available for submission of the application to Ohio EPA. Click . A pop-up will appear as follows:

A pop-up will appear as follows, to confirm whether or not you are the RO/AR:

Click to proceed with the application process or to abort the submittal. If you click , a pop-up will appear as follows where you will enter your PIN and click .

Clicking will generate a pop-up where you will Answer the Security Question you previously established by entering into the text-box and clicking .

After clicking , transmission of the application will occur. As identified in the text in the above pop-up, clicking the button will not stop the application transmission after has occurred but will close the pop-up window. You may choose to close the pop-up window or keep it open. If the pop-up window remains open during the transmittal process you will see the following pop-up once transmission is complete:

Click and you will be returned to your Air Services Home tab where the application will have disappeared from your In Progress Tasks list. If you closed the Security Question pop-up window before seeing the above pop-up indicating transmission was successful, you can return to the Air Services Home tab where you can confirm successful submission of the application when it has disappeared from your In Progress Tasks list.

Note that very large applications can take substantially more time to transmit to Ohio EPA. If after a few hours the application still appears in your In Progress Tasks list on the Air Services Home tab you can open the application and click again.

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Related Help Pages:

• Air Services Home
• Facility Profile
• Facility Tree
• References

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