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Application Detail

Overview

This Help page discusses the information fields you see on the Application Detail page of the system and provides assistance on how to use the electronic system to complete and submit an application. In this system, the term “application” is used to identify several types of document submittals, including permit applications, permit-by-rule (PBR) notifications and request administrative permit modifications (RAPM). This Help page will not provide guidance or assistance with completing the application and permitting process in general, for example determining if an application is necessary or how to calculate actual emissions. If you require this type of assistance you may view resources contained on the Reference page of this system (including detailed application instructions), you may contact your DO/LAA  representative, or consult the Ohio EPA Division of Air Pollution Control website . Confidential assistance is also available for small businesses from Ohio EPA’s Ohio Compliance Assistance and Pollution Prevention (OCAPP) office. The Reference page of this system contains a direct link to the OCAPP website.

The Application Detail page is the electronic depiction of all of the application information that can be found in the hard copy form except basic facility information which is contained in the Facility Profile. Title V applications and PTI/PTIO applications from Title V or "synthetic minor" (a facility with a federally enforceable restriction to avoid a Title V applicability) facilities are required to be submitted through this electronic system; whereas PTI/PTIO applications from a true minor facility may be submitted as an option. For applications eligible to be submitted as a “hard copy” rather than through Air Services, it will be necessary for Ohio EPA staff to enter it electronically upon receipt. If you enter all your applications electronically this will help to expedite the application process.

The only applications that can be viewed by Ohio EPA are those that have been submitted through Air Services, or those that were submitted in hard copy form and are entered electronically by Ohio EPA staff. As you are entering your application information into the Application Detail page you can save your work, via the Save Button button at the bottom of the Application Detail page, and return at any time to continue entry without submitting the application. In order to submit your application it must pass a validation process, performed by the system, to ensure the minimum information is included. Whenever you attempt to Validate your application, via the Validate Button button at the bottom of the Application Detail page, you may receive a pop-up box identifying any missing steps that must be performed in order to submit your application. Please note, the system only checks that a field has data or information but it cannot confirm that the data or information is correct. Again, you can save your work at any point and return to complete more work during any part of this process. Once you have completed the validation process, you will be able to Submit your application, via the Submit Button button at the bottom of the Application Detail page, whenever you are ready.

Depending on whether you are viewing an application that has been submitted or you are viewing an application that has yet to be submitted (i.e., an application in the process of being entered), the application may be editable. Once the entire application has been validated and submitted, the application will not be editable, nor will you be able to delete it.

The contents of these application pages will differ depending on the type of application you are working with. The following are the basic steps to creating an application:

  1. Update Facility Profile and Facility Tree
  2. Generate Application
  3. Complete Facility Application Information
  4. Complete Application Information for each Emissions Unit
  5. Validate Application
  6. Submit Application

Most of these steps are completed in the Application Detail page or through the Application Tree although some are completed in the Facility Profile and the Facility Tree. This Help page will guide you on when you may need to refer to the specific Help pages for the Facility Profile and Facility Tree where you can perform those steps. Use the bookmarks below to view the details of these steps, the specific application types or possible application scenarios.


Saving and returning to an application

At any point in the process of entering your application information, you can save your work and return to it later without losing the data entered provided you click Save Button at the bottom of the Application Detail page after editing. After the first save you perform your application will appear in the datagrid of In Progress Tasks in the middle of the Air Services Home tab. Under Task Description a hyperlink title, for example PTI/PTIO Application, will be available. Click the hyperlinked title to continue working on the application. You will also be able to access the last application you worked on by clicking on the Application Detail tab.

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Deleting an application

If at any point you would like to delete an application you have not submitted, you can do so from the Air Services Home tab. Select the application you wish to delete by clicking on the radio button next to the In Progress Task in the datagrid and click Delete Button .

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Updating your Facility Profile

The first step in the application process is to ensure the information in your Facility Profile is correct. All applications are linked directly to the current Facility Profile that exists in the database. Your Facility Profile will include, but is not limited to, created emissions units, control equipment, processes, and egress points. As mentioned above, the system’s validation process will let you know when the required fields are or are not completed. You may update and submit Facility Profile changes at any point prior to official submittal of your application or wait and submit the new information with the application.

Check the profile by clicking on the View Facility Profile button located just above the In Progress Tasks area of the Air Services Home tab.

View Facility Profile

View Facility Profile

This view of the Facility Profile is as it exists with Ohio EPA and is NOT EDITABLE. Therefore, changes cannot be made from this “frozen” screen. If you determine it is necessary to make changes to your Facility Profile after viewing the frozen facility, you will be able to do this in one of two ways:

In either case, the page will refresh and you will be working in the Facility tab in the edit mode. If you need Help with making changes to your Facility Profile please select the Help button on that page and also view the Facility Tree Help page.

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PTI/PTIO Application Detail

A PTI/PTIO application is required for Title V facilities submitting for a permit-to-install (PTI) and non-Title V facilities submitting for a permit-to-install and operate (PTIO). Additional “PTI/PTIO Application Instructions” can be found on the References page which can be accessed from the third-level menu of the Air Services Home tab.

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How to generate a PTI/PTIO application

Select New Task

When in the Air Services Home tab there are several hyperlinks at the bottom of the page under the heading New Tasks (see image above). Each hyperlink has a specific function related to the intended topic. Click on PTI/PTIO Permit Application. A pop-up will appear. If a PTI/PTIO application has been submitted for your facility in the past, two radio buttons will appear on the pop-up:

If you do not wish to select either radio button, or if a PTI/PTIO application has not been submitted for your facility in the past, simply click Create Button to open an empty application. If either radio button is selected, click Create Button after completing the necessary fields to open the application you wish to correct or the application you wish to use for the starting point of your next submittal. At any time prior to clicking Create Button, you can click Cancel Button to abort the process. Once Create Button is clicked you will be taken to the Application Detail tab where a PTI/PTIO Application will open in the edit mode.

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How to enter information into a PTI/PTIO application

If the page is not in Edit mode, click Edit Button at the bottom of the page. The following fields will be identified in the PTI/PTIO application for editing:

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Saving, canceling and editing

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Buttons available before validation

Buttons Before Validation

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Application tree

Application Tree

The Application Tree contains a list of emissions unit(s) associated with the facility. The emissions unit(s) are denoted by the symbol EU Graphic when they are associated with the application. Emissions unit(s) located at the facility that are not associated with the application are denoted by the symbol Excluded EU Graphic. Clicking on an EU symbol will generate the specific Emissions Unit page where you can view specific information about the emissions unit and perform additional application steps. At any point you can click PTI/PTIO Hyperlink at the top of the Application Tree to return to the Application Detail page.

Notice that there is a green checkmark ahead of the PTI/PTIO Application header. This indicates that this application has validated successfully and is either ready for submission to the system or has already been submitted successfully.

If any icon in the Application Tree has a EU Warning symbol, it has either not been validated or there has been a Facility Profile change that needs to be associated with the application.

Note that before validating an application, all emissions unit, processes, control equipment and egress points must be created. This is accomplished through the Facility Profile. Please refer to the Help pages for Facility Tree and Facility Profile for further important information concerning these steps.

The next series of headings discuss other application types. To skip this information and go to Validating and Submitting use these bookmarks:

Validating

Submitting

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Title V PTO Application Detail

This application is used by Title V facilities that are applying for a Title V Permit-to-Operate (PTO) or requesting revisions to an existing Title V PTO. Additional “Title V PTO Application Instructions” can be found on the References page which can be accessed from the third-level menu of the Air Services Home tab.

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How to generate a Title V PTO application

new/Tasks_list.jpg

When in the Air Services Home tab there are several hyperlinks at the bottom of the page in under the heading New Tasks area (see image above). Each hyperlink has a specific function related to the intended topic. Click on TV Permit Application. A pop-up will appear. If a Title V PTO application has been submitted for your facility in the past, two radio buttons will appear on the pop-up:

If you do not wish to select either radio button, or if a Title V PTO application has not been submitted for your facility in the past, simply click Create Button to open an empty application. If either radio button is selected, click Create Button after completing the necessary fields to open the application you wish to correct or the application you wish to use for the starting point of your next submittal. At any time prior to clicking Create Button, you can click Cancel Button to abort the process. Once Create Button is clicked you will be taken takes you to the Application Detail tab where a Title V PTO Application will open in edit mode.

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How to enter information into a Title V PTO Application

If the page is not in Edit mode, click Edit Button at the bottom of the page. The following fields will be identified in the Title V PTO application for editing:

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Saving, canceling and editing

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Buttons available before Validation

Buttons Before Validation

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Application tree

TV PTO App Tree

The Application Tree contains a list of emissions unit(s) associated with the facility. The non-insignificant emissions unit(s) are denoted by the symbol Insignificant Emissions Unit  while insignificant emissions unit(s) are denoted by the symbol Non-Significant Emissions Unit when they are associated with the application. Emissions unit(s) located at the facility that are not associated with the application are denoted by the symbol Excluded Emissions Unit. Clicking on an EU symbol will generate the specific Emissions Unit page where you can view specific information about the emissions unit and perform additional application steps. At any point you can click TV PTO Hyperlink at the top of the Application Tree to return to the Application Detail page.

Notice that there is a EU Warning symbol next to the application heading. This means it has either not been validated or there has been a Facility Profile change that needs to be associated with the application.

A green checkmark ahead of the application header indicates that this application has validated successfully and is either ready for submission to the system or has already been submitted successfully.

Once an emission unit is selected, the following application information will be viewable and editable by clicking Edit Button at the bottom of the Emissions Unit page.

Note that before validating an application, all emissions unit, processes, control equipment and egress points must be created. This is accomplished through the Facility Profile. Please refer to the Help pages for Facility Tree and Facility Profile for further important information concerning these steps.

The next series of headings discuss other application types. To skip this information and go to Validating and Submitting use these bookmarks:

Validating

Submitting

Back to Main Menu


Permit by Rule Notification Detail

A permit-by-rule (PBR) is an optional PTI or PTIO exemption available for certain types of air pollution source(s). Sources installing and/or operating under a PBR will follow permit requirements established in rule (the Ohio Administrative Code) rather than a traditional paper permit issued to for the source. If you wish to install and/or operate under a PBR you will submit a complete PBR Notification. This includes completing the information on the Application Detail screen and completing a Permit by Rule Notification Supplement Form for the specific PBR and attaching this to the notification. Keep in mind, in order for an emissions unit to be covered under a PBR, it cannot be covered under any other type of permit, except a Title V PTO. Therefore, it may be necessary for Ohio EPA to revoke a previously issued permit as part of this process. You will have an opportunity to view any permits which may need to be revoked (as described below) and to cancel the PBR Notification if you choose.

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How to generate a permit by rule notification

Select New Task

When in the Air Services Home tab, click on the hyperlink labeled Permit-by-Rule (PBR) Notification in the New Tasks area. The pop-up will appear and you will select the PBR Type from a picklist. Select the appropriate PBR Type and click Create Button to continue or Cancel Button to abort the process.

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How to enter information into a permit by rule notification

Once Create Button is clicked you will be taken to the Application Detail page in edit mode where you:

The next series of headings discuss other application types. To skip this information and go to Validating and Submitting use these bookmarks:

Validating

Submitting

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Request Administrative Permit Modification (RAPM)

This application on the Air Services Home tab will allow you to request a PTI/PTIO Administrative Modification, Title V Administrative Permit Amendment, or a Title V Off-Permit Change. In order to request one of these changes, your facility must have been issued the appropriate permit. This application process is fairly simple and all three types are nearly identical. The PTI/PTIO Administrative Modification will be used as an example.

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Validating

Validation of the application is the first step in submitting. Click Validate Button at the bottom of the Application Detail page. If there are any issues with the application a pop-up will be generated. Issues with validation are categorized as either ERRORs, WARNINGs or INFOs. ERRORs must be resolved before the document can be validated. If you only experience WARNINGs or INFOs, the validation process will be successful without the need to click validate again; however, WARNINGs and INFOs may be viewed and corrected/changed before submission. If changes are made after validation, it will be necessary to validate again.

To navigate to any ERRORs, WARNINGs or INFOs, click on the brown underlined hyperlink associated with the issue. This will take you to the page where it was detected. The page should open in the edit mode. If it is an error, you will need to correct the error and navigate back to the Application Detail page to validate again or open the validation pop-up using the toolbar at the bottom of your computer screen and move on to the next error message hyperlink until all errors have been corrected. WARNINGs and INFOs may be viewed by following the above procedure. When viewing, you can determine if the information requires a change or if you want to keep the information as originally determined. WARNINGs typically may be more significant issues than ERRORs.

Once the document passes validation, you will see the following validation successful message and a green checkmark at the top of the page.

Validation Successful

With the application now validated you are ready to submit it to the Ohio EPA.

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Submitting

Upon completion of successful validation, you will notice the download attestationbutton.  Air Services will allow a company employee that is not a Responsible Official (RO) or Authorized Representative (AR) to submit permit applications.  Instead of having the RO/AR log in to the eBusiness Center to electronically PIN the submission, he/she can review items to be submitted and sign a hard copy attestation.  The Air Services user should then scan their attestation document, which is provided by Air Services, and upload it as part of the submit process. The Air Services user will then his/her own PIN and security challenge question to complete the submission.  

When an Air Services user, who is not a RO/AR, chooses the option to submit with the attestation document, the form provided by Air Services will state the submission type, facility name and identification number. 

Attestation Document

Now that the application has passed validation the Submit Button button will be available for submission of the application to Ohio EPA. Click Submit Button. A pop-up will appear as follows:

Submitting Pop-Up

Click OK

A pop-up will appear as follows, to confirm whether or not you are the RO/AR:

confirm RO status

If you answer 'NO' (meaning you are not authorized) then Air Services will prompt you to have your RO/AR complete the hard copy attestation form provided by Air Services (see above example). This form would then be uploaded as part of your submit process.

non RO submission

However, if you answer 'YES' to the authorization question then you will be prompted to agree with the attestation language, similar to the image below, on screen .

certification language

Click Yes Button to proceed with the application process or No Button to abort the submittal. If you click Yes Button, a pop-up will appear as follows where you will enter your PIN and click Submit Button.

PIN Pop-Up

Clicking Submit Button will generate a pop-up where you will Answer the Security Question you previously established by entering into the text-box and clicking Submit Button.

Security Pop-Up

After clicking Submit Button, transmission of the application will occur. As identified in the text in the above pop-up, clicking the Cancel Button button will not stop the application transmission after Submit Button has occurred but will close the pop-up window. You may choose to close the pop-up window or keep it open. If the pop-up window remains open during the transmittal process you will see the following pop-up once transmission is complete:

Submission Successful Pop-Up

Click Close Button and you will be returned to your Air Services Home tab where the application will have disappeared from your In Progress Tasks list. If you closed the Security Question pop-up window before seeing the above pop-up indicating transmission was successful, you can return to the Air Services Home tab where you can confirm successful submission of the application when it has disappeared from your In Progress Tasks list.

Note that very large applications can take substantially more time to transmit to Ohio EPA. If after a few hours the application still appears in your In Progress Tasks list on the Air Services Home tab you can open the application and click Submit Button again.

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Related Help Pages:

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